About the Role
The company seeks to appoint an Academic Appointments Partner who will report to the Director of Academic Appointments. The Office of Academic Appointments supports the academic strategy through assistance with recruitment, appointments, reappointments, tenure, promotions, cross-school appointments, and leaves. The office also provides administrative oversight for faculty, research, and academic staff evaluations and review processes.
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The Academic Appointments Partner will support the Dean of the Academic Divisions in all academic appointments activities and processes to ensure the academic success of faculty, academic staff, and research staff. Key responsibilities include faculty recruitment, appointment processes, performance reviews, and coordination of academic appointments activities to ensure timely execution of review processes in accordance with established guidelines. Additionally, the partner will assist in developing and implementing the annual academic hiring plan.
Key Responsibilities
Supporting the Academic Divisions
- Support the Dean on all academic appointments activities and processes.
- Assist with interpretation of policies based on the company Faculty Handbook and company guidelines.
- Represent the Division by participating in Academic Appointments meetings, discussions, and search committees.
- Serve as the primary contact to advise staff on academic policies and procedures.
- Oversee the onboarding and offboarding processes for new joiners within the Division.
- Support recruitment activities as needed.
- Liaise with the Office of Post Award on faculty research funds, proposals, renewals, extensions, external grants, summer salaries, and more.
Appointments
- Guide the development of the division's annual academic hiring plan and budget; monitor the approved plan throughout the year.
- Compose, review, and direct distribution of all letters for new academic hires and employment status changes.
- Monitor and track the timeliness of personnel actions such as academic reviews.
- Support academic activities including promotion and tenure, leave, performance evaluations, and international employment.
- Facilitate the reclassification request process, seek necessary approvals, and coordinate submissions to HR.
- Provide consultation on documentation for reclassification requests.
- Manage compensation-related issues, including pay adjustments and supplemental pay.
- Assist in the administration and review of the annual performance appraisal process and employee merit process under the guidance of the Compensation and Benefits department.
- Troubleshoot pay issues and collaborate with Payroll to resolve these issues.
- Liaise with the Office of Research Appointments on research staff hires as needed.
Records Management
- Manage and maintain employee records for the Division.
- Ensure accuracy of records in Workday.
- Provide employee-related records as required.
Others
- Support the organization and execution of faculty orientation events.
- Continuously seek to improve the quality of Appointments services provided to the University.
- Contribute to new initiatives.
- Perform any other job-related duties as necessary.
Qualifications
Required Education:
- Bachelor’s Degree in Business or Human Resources
Preferred Education:
Required Experience:
- 5 years or more of work experience providing comprehensive client-focused HR services in the Higher Education sector.
- Strong generalist comfortable with ambiguity and resilient in a dynamic academic environment.
- Well-developed consultancy and influencing skills.
- Excellent writing skills capable of providing concise briefings on complex issues.
- Knowledge of UAE labor law.
- Excellent written and verbal communication skills in English.
- Proven complex problem-solving skills with a teamwork-oriented and customer service approach.
- Ability to manage time and priorities effectively.
- Strong knowledge of Google Suite and experience with an HRIS such as Workday or PeopleSoft.
Additional Information
The company is a degree-granting research university offering a fully integrated liberal arts and science undergraduate program across multiple disciplines. As part of the company's global network, it serves as a major intellectual hub at the crossroads of the Arab world, fostering scholarly thought, advanced research, and knowledge sharing through its diverse academic and creative activities.
