Account Payable Supervisor

About the Role
The Accounts Payable Supervisor is responsible for managing the hotel's accounts payable function, ensuring all supplier invoices, purchases, and expenses are accurately processed, authorized, recorded, and paid in a timely manner. The role supports the financial integrity of the business through effective vendor management, reconciliation of accounts, maintenance of financial records, and compliance with company policies and financial controls.

Key Responsibilities:

• Process and verify supplier invoices by matching them with approved purchase orders, receiving records, and supporting documentation.
• Review account allocations and ensure the accuracy of all Accounts Payable transactions, including petty cash reimbursements.
• Prepare payment vouchers, cheque payments, and bank transfers for approval in a timely manner.
• Prepare monthly accruals for goods and services received but not yet invoiced.
• Reconcile supplier statements and investigate discrepancies to ensure accurate vendor balances.
• Ensure all invoices and payments comply with company policies, procedures, and financial controls.
• Maintain proper filing and documentation of invoices, payment vouchers, cheques, and supporting records.
• Prepare employee vacation and final settlement payments as required.
• Assist with month-end closing activities, including Accounts Payable reconciliations and reporting.
• Monitor and control payable voucher and cheque serial numbers.
• Liaise with internal departments and suppliers to resolve payment-related queries.
• Perform other duties and special projects as assigned by the Finance Manager.

Qualifications & Experience

• Bachelor's Degree or Diploma in Accounting, Finance, Commerce, or a related field.
• Minimum 2-3 years of experience in Accounts Payable or a similar Finance role, preferably within the hospitality industry.
• Sound knowledge of accounts payable processes, financial controls, and accounting principles.
• Experience in invoice processing, vendor reconciliations, payment preparation, and month-end closing activities.
• Proficiency in financial/accounting systems and Microsoft Office applications, particularly Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail, accuracy, and time-management skills.
• Ability to work independently, prioritize multiple tasks, and meet deadlines.
• Effective communication and interpersonal skills with the ability to maintain positive relationships with suppliers and internal stakeholders.
• Demonstrates integrity, professionalism, and the ability to maintain confidentiality of financial information.