About the Role
This position involves managing diesel accounting and ERP operations within a diversified organization that serves the construction, heavy machinery, Oil & Gas, real estate, developments, and hospitality sectors across the GCC. The candidate will be pivotal in ensuring accurate reporting, stock reconciliation, and internal controls related to diesel management.
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Job Responsibilities
Diesel Accounting & ERP Management
- Record and monitor all diesel receipts, issues, transfers, and consumption transactions in the ERP system.
- Ensure that all diesel transactions are accurately recorded and allocated.
- Monitor and verify Goods Receipt Notes (GRNs) against approved delivery quantities and verified meter readings.
- Monitor diesel stock balances across all stations and stores and ensure accurate ERP records.
Stock Reconciliation & Internal Control
- Conduct weekly and monthly reconciliation between physical diesel tank balances and ERP stock balances.
- Investigate and report any discrepancies between physical measurements, fuel management system readings, supplier delivery notes, and ERP records.
- Monitor diesel consumption across equipment, vehicles, project sites, and mobile tankers.
- Identify unusual consumption patterns, shortages, or irregular transactions and report them to the Project Store Manager.
Diesel Management System Monitoring
- Monitor diesel dispensing transactions through the Fuel Management System.
- Ensure that equipment refueling transactions are properly recorded against the assigned Diesel Management TAGs.
- Follow up on missing, damaged, or malfunctioning TAGs and coordinate corrective actions.
- Coordinate with the relevant departments and system supplier regarding technical or transaction-related discrepancies.
Reporting & Documentation
- Prepare daily, weekly, and monthly diesel consumption and stock reports.
- Maintain proper records of diesel deliveries, GRNs, dispensing transactions, and stock adjustments.
- Prepare reconciliation reports and highlight any discrepancies requiring management attention.
- Support internal and external audits related to diesel operations.
Requirements
- Bachelor's degree in Accounting or Finance.
- Minimum 5 years of relevant accounting experience, preferably in construction, heavy equipment, or diesel/fuel management operations.
- Good knowledge of inventory accounting, stock reconciliation, and ERP systems.
- Advanced Microsoft Excel skills.
- Good analytical and problem-solving skills, with strong attention to detail.
- Ability to investigate discrepancies and maintain accurate financial and operational records.
- Good English communication skills.
- High level of integrity, responsibility, and commitment to internal control procedures.
