Accounts Payable Supervisor

About the Role
As an Accounts Payable Supervisor, you will provide professional and friendly service to all patrons and assist the Financial Controller in the finance department. Your primary responsibilities will include ensuring the accuracy of supplier invoices, maintaining the Accounts Payable ledger, and overseeing timely payments to suppliers. You will handle reconciliations and ensure compliance with hotel policies and health and safety legislation.

Responsibilities

• Match authorized Purchase Orders and delivery dockets to supplier invoices, ensuring accuracy in calculations and extensions.
• Verify that all suppliers' invoices bear evidence of receipt and approval before posting to the Accounts Payable system.
• Review the accuracy of coding for expenses and invoices.
• Perform Supplier’s Statement reconciliation.
• Prepare timely payments to suppliers, optimally utilizing credit facilities and entitled discounts.
• Maintain the Accounts Payable Ledger.
• Abide by hotel policies, procedures, and relevant legislation.
• Report any hazards, risks, or accidents as required.
• Follow all relevant Occupational Health & Safety legislation.
• Ensure compliance with directives from any level of Senior Management.

Key Tasks

• Review and approve all invoices keyed in by the Cost Controlling Department.
• Validate that all invoices for processing are bona fide contractual obligations of the hotel with appropriate approvals.
• Process or transfer all invoices to the Accounts Payable ledger daily.
• Ensure batch totals of all processed invoices are accurately picked up and posted by the system.
• Reconcile subsidiary accounts payable ledger to the general ledger control total on a daily basis.
• Perform monthly Supplier’s Statement reconciliations with the accounts payable subsidiary ledger.
• Produce Proposed Payment Schedules by the 10th and 20th working day of each month for Financial Controller approval.
• Present cheques drawn with supporting documents to the Financial Controller and general manager for signatures.
• Maintain and file all unpaid and paid invoices in an orderly manner.
• Use and run cheques in sequential number order and keep a manual log of cheque numbers.
• Ensure timely capture of all credits and discounts offered by suppliers.
• Perform additional duties as required by the Financial Controller or management.

Occupational Health & Safety

• Follow hotel safety standards, adhering to the Occupational Health and Safety Act, and take reasonable care at work to minimize risks to self and others.

Qualifications

• Minimum of 3 years of experience in a similar role, preferably in the hospitality sector.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Strong knowledge of MS Excel and accounting systems.
• Solid understanding of accounts payable processes and general accounting functions.
• Ability to work independently, meet deadlines, and supervise Accounts Payable operations effectively.

Additional Information

• Visa Requirements: Must be eligible to live and work in Dubai. The hotel will cover visa costs and flights for selected candidates from their place of origin.

• Diversity & Inclusion Commitment: We seek to attract, recruit, and promote diverse talent in our inclusive company.

• Why Work Here?
  Guided by our purpose, we empower every team member to bring their passion and creativity to life. We foster a culture of hospitality that values individual contributions, offers career advancement, and professional development across our global portfolio. Join us to enjoy a rewarding work environment where your story is yours to write.