Accounts Payable Supervisor

About the Role
As Accounts Payable Supervisor, you will provide professional and friendly service while assisting the Financial Controller in finance operations. Your primary focus will be on the accuracy and processing of supplier invoices, including ensuring compliance with hotel policies and regulations. This role requires attention to detail and effective management of the accounts payable processes, contributing to the overall smooth functionality of financial operations within the hotel.

Responsibilities

• Match authorised Purchase Orders and delivery dockets to suppliers’ invoices, ensuring accuracy in calculations and extensions.
• Ensure that all suppliers’ invoices are properly received and approved before posting or entering them into the Accounts Payable system.
• Review expense/invoice coding for accuracy.
• Perform Supplier’s Statement reconciliation.
• Prepare timely payments to suppliers, optimally utilising credit facilities and ensuring entitled discounts are captured.
• Maintain the Accounts Payable Ledger.
• Adhere to all hotel policies, procedures, and relevant legislations.
• Report any hazards, risks, or accidents as required.
• Commit to Occupational Health & Safety legislation compliance.
• Follow directions issued by Senior Management.

Key Tasks

• Review and approve all invoices entered by the Cost Controlling Department.
• Verify that all invoices processed are legitimate obligations of the hotel.
• Process or transfer all invoices to the Accounts Payable ledger daily.
• Ensure batch totals of processed invoices are captured and posted by the system.
• Reconcile subsidiary accounts payable ledgers to general ledger totals daily.
• Perform monthly Supplier’s Statement reconciliation to accounts payable subsidiary ledger.
• Produce Proposed Payment Schedules by the 10th and 20th working day monthly for the Financial Controller’s approval.
• Present cheques with supporting documents to the Financial Controller and General Manager for signatures.
• Maintain orderly filing of unpaid and paid invoices by supplier accounts.
• Use and run cheques in sequential order and maintain a manual log of cheque numbers utilized.
• Ensure timely capture of credits and discounts offered by suppliers.
• Undertake any other duties as required by the Financial Controller or management.

Occupational Health & Safety

• Follow established safety standards set by the hotel and adhere to all Occupational Health and Safety Act regulations, taking reasonable care to avoid risks to yourself and others.

Qualifications

• Minimum of 3 years’ experience in a similar role, preferably within the hospitality sector.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Strong knowledge of MS Excel and accounting systems.
• Solid understanding of accounts payable processes and general accounting functions.
• Ability to work independently, meet deadlines, and effectively supervise accounts payable operations.

Additional Information

• Visa Requirements: Candidates must be eligible to live and work in Dubai. Visa costs and flights for selected candidates from their place of origin will be covered.
• Diversity & Inclusion Commitment: The organization promotes an inclusive workplace and aims to attract, recruit, and promote diverse talent.

Why Work Here?
Join a company guided by the purpose of "Pioneering the Art of Responsible Hospitality, Connecting Cultures, with Heartfelt Care." The organization values the passion and creativity of every team member and fosters a diverse and inclusive culture. Employees are empowered to grow, create their paths, and contribute meaningfully to the community while enjoying career advancement opportunities across a vast portfolio of iconic hotels and brands.

Job Category: Finance
Job Type: Permanent
Job Schedule: Full-Time