About the Role
We are seeking a dedicated individual to join our team in the Accounting and Control Department. The successful candidate will play a crucial role in managing the Accounts Payable function, ensuring effective cash flow management and supplier loyalty, while also supporting monthly reporting and inventory reconciliation. Proficiency in hotel accounting procedures and a strong attention to detail is essential for success in this role.
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Responsibilities
- Provide a summary of the ageing report required for monthly reports within the Accounting and Control Department.
- Understand objectives in managing the Accounts Payable function to effectively track Accounts Payable and manage cash flow.
- Ensure loyalty of key suppliers, resulting in lower cost per unit for the hotel.
- Obtain, date-stamp, and file documents supporting authorized purchases and services (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts, etc.) for future invoice matching.
- Process daily invoices by matching them to supporting authorizations and receiving records.
- Check the validity and accuracy of all petty cash vouchers before processing for payment.
- Record and post all petty cash vouchers accurately and in a timely manner in the computer system.
- Prepare account allocation for all petty cash vouchers.
- Control and reimburse the General Cashier funds in a timely manner.
- Properly file all paid petty cash vouchers for future reference.
- Batch invoices, obtain department head approval, and allocate them to the appropriate accounts and departments.
- Review and determine all payments due, submitting payment requests and disbursement schedules to the Finance Manager for review and signature prior to check preparation.
- Raise and record cheques for urgent payments.
- Prepare monthly accruals for goods and services received but not invoiced and for any major commitments.
- Ensure accurate and timely updates of books and records.
- Assist in reconciling month-end inventory book balances with actual physical counts.
- Prepare month-end closing of Accounts Payable.
- Follow up on balance sheet schedules as instructed, including advanced payments.
- Supervise, correct, and demonstrate all duties and tasks in the assigned area to the set standard.
- Rotate flexibly within the different sub-departments of the Accounting & Finance Department.
- Maintain full knowledge of the services and facilities offered by the hotel.
- Ensure proper filing of all files and reports for future reference.
- Maintain an up-to-date record of 'Open Accounts' for Accounts Payable.
- Assist in carrying out quarterly, bi-yearly, and yearly inventory of operating equipment.
- Undertake any other reasonable duties as assigned by the Finance Manager.
Qualifications
- Diploma or Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum 2 years of experience in Accounts Receivable or a similar finance role, preferably within a luxury hotel environment.
- Knowledge of hotel accounting procedures, credit control, billing, and collection processes.
- Experience with hotel systems such as Opera and accounting software is advantageous.
- Proficiency in Microsoft Excel and other MS Office applications.
- Strong numerical, analytical, and reconciliation skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Fluency in English is required; additional languages are an advantage.
Job Category: Finance
Job Type: Permanent
Job Schedule: Full-Time
