About the Role
Join a dynamic team at a luxurious 5-star beachfront resort where you will play a key role in managing the Accounts Payable function. You will ensure effective cash flow management, maintain supplier relationships, and support the Accounting and Control Department in preparing reports. This position calls for an individual with a strong attention to detail and the ability to adapt in a fast-paced environment.
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Responsibilities
- Provide a summary of the ageing report required for monthly reports by the Accounting and Control Department.
- Understand and implement objectives in managing the Accounts Payable Function to track accounts effectively.
- Ensure loyalty of key suppliers, resulting in lower costs per unit.
- Obtain, date-stamp, and file all documents supporting authorized purchases and services for future invoice matching.
- Process daily invoices by matching them to supporting authorizations and receiving records.
- Check all petty cash vouchers for validity and accuracy and process for payment.
- Record all petty cash vouchers in a timely and accurate manner in the computer system.
- Prepare account allocation for all petty cash vouchers.
- Control and reimburse the General Cashier funds promptly.
- File all paid petty cash vouchers properly for future reference.
- Batch invoices, obtain department head approval, and book them to the appropriate accounts and departments.
- Review due payments and submit payment requests and disbursement schedules to the Finance Manager for review and signature.
- Raise and record checks for urgent payments.
- Prepare monthly accruals for goods and services received but not invoiced.
- Prepare monthly accruals for major commitments.
- Ensure accurate and timely updates of books and records.
- Assist in reconciling month-end inventory book balances with actual physical counts.
- Prepare month-end closing of Accounts Payable.
- Prepare and follow up on balance sheet schedules as instructed, including all advanced payments.
- Supervise, correct, and demonstrate all assigned duties and tasks to set standards.
- Rotate within different sub-departments of the Accounting & Finance Department as required.
- Maintain familiarity with all hotel services and facilities.
- Ensure proper filing of all files and reports for future reference.
- Maintain an up-to-date ‘Open Accounts’ for Accounts Payable.
- Assist in quarterly, bi-yearly, and yearly inventory of operating equipment.
- Carry out any other reasonable duties as assigned by the Finance Manager.
Qualifications
- Diploma or Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 2 years of experience in Accounts Receivable or a similar finance role, preferably within a luxury hotel environment.
- Knowledge of hotel accounting procedures, credit control, billing, and collection processes.
- Experience with hotel systems such as Opera and accounting software is an advantage.
- Proficiency in Microsoft Excel and other MS Office applications.
- Strong numerical, analytical, and reconciliation skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Fluency in English is required; additional languages are an advantage.
Job Details
- Job Category: Finance
- Job Type: Permanent
- Job Schedule: Full-Time
