About the Role
Due to the continuing success and growth of our team, a fantastic opportunity has opened up for a Procurement Officer within our award-winning Specialist Consultancy, Engineering and Advisory Firm. This role is vital in managing the day-to-day procurement of design sub-consultants and specialist consultants across our projects, overseeing the entire process from sourcing to appointment. Reporting to the Procurement Manager, the Procurement Officer works closely with project teams to ensure alignment and efficiency.
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Key Responsibilities
- Keep procurement schedules and package trackers up to date against the design programme.
- Engage in strategic sourcing, determining how sub-consultancy work is packaged and identifying the best route to appoint each package.
- Maintain a record of fees from past appointments for benchmarking purposes.
- Build and maintain knowledge of the sub-consultant market in the region, including their capabilities, track records, and capacity.
- Identify, prequalify, and shortlist sub-consultants and specialist consultants.
- Conduct techno-commercial evaluations of proposals, collaborating with Design Leads on technical aspects.
- Support fee and terms negotiations and prepare recommendations for appointments.
- Draft letters of intent (LOIs), sub-consultancy agreements (SCAs), and subcontract agreements while ensuring alignment with upstream contract terms.
- Review SCAs and subcontract terms against the upstream contract, raising any identified gaps or risks with the Procurement Manager.
- Obtain internal approvals prior to signing any agreements.
- Review sub-consultant invoices against agreed fees and deliverables, coordinating payments with Finance, Commercials, and project teams.
- Track payments to sub-consultants, ensuring compliance with payment terms outlined in the upstream contract.
- Follow company and client procurement policies, maintaining records that meet audit requirements.
- Maintain the sub-consultant database, including registration, prequalification status, and performance metrics.
- Ensure that procurement processes are fair and transparent, treating proposal information with confidentiality.
- Prepare monthly procurement reports, including key performance indicators (KPIs) and savings.
- Attend and document procurement meetings with project and design teams.
- Address and resolve queries between sub-consultants and project teams.
- Recommend improvements to procurement templates, procedures, and tools.
Qualifications and Experience
Essential
- Bachelor's degree in Engineering, Business, Supply Chain, or a related field.
- 4–7 years of experience in procurement, with a minimum of 3 years in a design or engineering consultancy in the UAE.
- Demonstrated subcontracting experience, including appointing sub-consultants and subcontractors under SCAs and subcontract agreements.
- Familiarity with upstream contracts and maintaining back-to-back terms.
- Proficiency in Excel.
- Strong written and spoken English skills.
Desirable
- CIPS qualification (MCIPS) or actively working towards it.
- Experience in design procurement on projects within the UAE or KSA.
- Exposure to procurement processes on international projects.
Key Competencies
- Commercial awareness and negotiation skills
- Attention to detail
- Integrity and confidentiality
- Ability to manage multiple packages simultaneously
- Clear communication skills with project teams, clients, and sub-consultants
