About the Role
The primary purpose of this role is to coordinate and monitor the Operations division’s business planning activities and track progress to provide timely and accurate information for management decision-making. This involves comprehensive planning cycles, coordination with stakeholders, and continuous improvement initiatives across various operational functions.
Ready to apply for roles like this?
Unlock the company name and direct application link. Subscribers get instant access to fresh jobs across Dubai, Abu Dhabi and Riyadh, many with visa support.
Unlock employer & apply directly
Key Accountabilities
- Business Planning
- Prepare and periodically review the planning process cycle for various activities related to the Operations function in liaison with all stakeholders.
- Coordinate the preparation of short-term and long-term business plans for the site under the Section Leader's direction and prepare periodic reports in collaboration with all sections and departments across the site.
- Facilitate the coordination of all ISO and BMS activities, establishing communication with all sites for look-ahead planning.
- Support the development of all Level-3 and Level-4 procedures in line with ISO standard guidelines and conduct periodic reviews to update these procedures according to organizational and policy changes.
- Prepare yearly quality objectives for the site as per ISO procedures and monitor the timely achievement of these objectives.
- Provide support for all ISO audits, IAD, and other assessments carried out by external and internal auditors within the division, and follow up on the progress of audit recommendations.
- Monitor and track actions raised during internal and external audits, ensuring timely closure by coordinating with all action owners.
- Participate in the development or enhancement of business processes within the site in collaboration with all divisions.
- Monitor progress against business planning and services to identify areas of unsatisfactory performance that require rectification and explore potential performance improvements.
- Coordinate the preparation of budgets following the budget planning cycle under the Section Leader’s direction for timely submissions and approvals.
- Monitor actual spending against the approved budget with monthly variance analysis reporting to highlight justifications for over and under budget items to identify improvement areas.
- Ensure AFEs and AFOUs issued by the site are properly justified.
- Prepare monthly highlights for site activities in coordination with all sections/departments, presenting materials that cover overall performance.
- Prepare weekly reports for activities in collaboration with all sections/departments.
- Coordinate with HQ for unplanned divisional activities, devising various options based on priorities to ensure on-time completion.
- Oversee implementation activities related to system improvements in liaison with stakeholders.
- Lead cost optimization initiatives and activities within the site.
- Review Scope of Work (SOW) for divisional studies for management approval, along with improvement recommendations based on business and economic parameters.
- Coordinate and participate in audit planning and serve as Auditee for BMS, Maintenance, and performance audits.
- Work with relevant data to develop performance metrics, cost trends, and analysis reports related to performance for management meetings, ensuring timely availability of accurate information.
- Ensure that commitments and other requirements align with company policy.
- Provide insights and suggestions for the continuous improvement of reporting practices based on 'best practices' and international standards to enhance efficiency and effectiveness, adapting to changes in the business environment.
- Offer technical assistance to all sites to facilitate proactive controls.
- Coordinate with Maintenance Sections, Planning and Contract Engineers, Gas Operations Support, and other departments for all purchases, maintenance, agreements, contracts, and common contracts.
- Collaborate with all Section Heads and Area Planning Engineers for requirements for the succeeding year in accordance with the long-term business plan.
- Prepare periodic progress reports to keep top management informed of the current status.
Qualifications, Experience, Knowledge & Skills
- Bachelor’s degree in business administration or a relevant discipline (Engineering Degree Preferred).
- 6 years of experience in business planning within a large industrial organization, preferably in the Oil and Gas industry.
- Solid understanding of gas processing plants and related streams.
- Comprehensive knowledge of budgeting, costing, and financial analysis principles and methodologies.
- Familiarity with planning terminologies commonly used in the Oil & Gas sector.
- Proficient with relevant planning systems and tools.
- Understanding of the inter-relationships among various planning functions/processes that support the business.
- Strong skills in Planning and Organising, Scheduling and Coordinating, Checking, Examining, and Recording.
