About the Role
Support the timely and accurate processing, validation, tracking, and reconciliation of invoices in accordance with organizational policies, financial controls, and contractual requirements. Ensure invoice transactions are processed efficiently while maintaining compliance with accounting standards, approval workflows, and internal governance requirements. Contribute to effective financial operations through invoice analysis, issue resolution, reporting, and continuous process improvement.
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Key Responsibilities/Accountabilities
- Review, verify, and process invoices for accuracy, completeness, and compliance with established procedures and contractual requirements.
- Validate supporting documentation, purchase orders, goods receipt records, approvals, and payment terms prior to invoice processing.
- Monitor invoice workflows and ensure timely submission, review, approval, and payment processing.
- Reconcile invoices against contracts, purchase orders, budgets, and financial records.
- Investigate and resolve invoice discrepancies, exceptions, duplicate payments, and processing issues in coordination with relevant stakeholders.
- Maintain accurate invoice records, documentation, and audit trails within financial systems.
- Support month-end and year-end closing activities by ensuring invoice transactions are recorded accurately and within required timelines.
- Coordinate with Procurement, Finance, Project Teams, Vendors, and Shared Services functions regarding invoice-related matters.
- Prepare invoice status reports, aging analyses, payment tracking reports, and management dashboards.
- Ensure compliance with financial controls, accounting policies, tax requirements, and governance standards.
- Identify opportunities for process improvements, automation, and operational efficiencies within invoicing processes.
- Support internal and external audit activities by providing required documentation and transaction records.
Key Internal Interactions
- Finance and Accounting Teams
- Accounts Payable Team
- Procurement Team
- Project Teams
- Commercial Teams
- Internal Audit
- Shared Services Functions
Key External Interactions
- Vendors and Suppliers
- Contractors
- Service Providers
- External Auditors
- Financial System Support Providers
Knowledge and Experience
Minimum Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field.
Professional Certifications
- AAT, ACCA (Part Qualified), CMA, CPA (Part Qualified), or equivalent certification preferred.
Skills
- Invoice processing and validation
- Accounts payable operations
- Financial reconciliation
- Data analysis and reporting
- ERP and financial systems knowledge
- Attention to detail
- Problem-solving and issue resolution
- Microsoft Excel and reporting tools
- Communication and stakeholder management
- Time management and organization
Experience
- 1–4 years of experience in invoicing, accounts payable, finance operations, accounting, or related disciplines.
- Processing and validating invoices within financial or ERP systems.
- Supporting accounts payable and financial transaction activities.
- Reconciling financial records and resolving invoice discrepancies.
- Working with vendors, procurement teams, and finance stakeholders.
- Supporting compliance, audit, and reporting requirements within a corporate environment.
