About the Job:
The main objective of this role is to manage vendor-related requests, track approvals, ensure contract compliance, and maintain accurate reports on Vendor Management information. The successful candidate will leverage their experience in Oracle E-Business Suite and possess accounting knowledge to proactively follow up on Purchase Requisitions (PRs), Purchase Orders (POs), and the RFP process, ensuring smooth IT operations and successful project deliveries.
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Key Responsibilities:
- Proactively raise and track Purchase Requisitions (PRs) for IT service providers, ensuring timely approvals.
- Follow up with PR approval stakeholders to expedite approvals and resolve related issues.
- Review and validate PR details for completeness, accuracy, and alignment with procurement requirements.
- Support the RFP (Request for Proposal) process and ensure adherence to timelines and internal procedures.
- Coordinate with internal teams for efficient execution of RFPs per defined processes and timelines.
- Maintain records of PRs, POs, RFPs, approvals, and validate vendor invoices against released POs.
- Work with IT teams to monitor vendor performance based on SLAs and contract terms.
- Collaborate with IT teams to resolve vendor-related issues and escalate as needed.
- Ensure IT vendors adhere to compliance, security, and operational requirements.
- Update and maintain IT vendor reports on a timely basis, ensuring data accuracy.
- Streamline vendor-related processes by working closely with IT, Finance, and Procurement teams.
- Identify and suggest improvements for process inefficiencies in the Vendor Management area.
- Assist in budget tracking for all IT vendor services, providing data-driven insights.
Qualifications:
- Bachelor’s Degree in Information Technology, Accounting, or a related field.
- 0 - 2 years of experience in IT Vendor Management, Business Analysis, or IT Service Operations (airline experience is an advantage).
- Experience with Oracle E-Business Suite and accounting skills.
- Fluent in English.
Competencies:
- Customer Focus
- Teamwork
- Effective Communication
- Personal Accountability & Commitment to Achieve
- Resilience & Flexibility (Can-do attitude)
Work Conditions:
On-site, Full-time
ISR Requirements:
- Read and comply with the ISR policies of the company and diligently report any weaknesses or incidents to the respective Line Manager or the Information Security team.
- Complete all required ISR awareness sessions and follow associated guidelines in day-to-day business operations.
