Business Analyst - Pre-procurement

The company is seeking a Business Analyst specializing in Pre-procurement. The ideal candidate will have recent experience in UAE-based banks and will play a crucial role in managing the pre-procurement lifecycle of IT projects. This position involves ensuring effective coordination across various stakeholders and readiness prior to vendor contract signing and Purchase Order (PO) issuance.

Scope of Work:

• Requirements & BRD Management:

  • Collect, review, and validate Business Requirements Documents (BRDs) across multiple departments.
  • Ensure requirements are complete, consistent, and aligned with business objectives.
  • Identify dependencies, overlaps, and potential conflicts across initiatives.

• Stakeholder Coordination:

  • Act as the central liaison between business units, IT teams, risk and compliance, procurement and finance, and external vendors.
  • Facilitate meetings, workshops, and requirement clarification sessions.

• Vendor Engagement Support:

  • Assist in the preparation of RFP/RFI/RFQ documents.
  • Coordinate vendor communications, demos, and clarifications.
  • Support the evaluation of vendor proposals in terms of functional and technical alignment.

• Risk & Compliance Alignment:

  • Ensure adherence to internal policies and regulatory requirements.
  • Coordinate with Risk and Compliance teams for necessary approvals.
  • Identify and track risks during the pre-contract phase.

• Governance & Documentation:

  • Maintain comprehensive documentation including BRDs, meeting minutes, evaluation reports, and approval trackers.
  • Ensure audit readiness and proper record-keeping.

• Pre-Contract Process Management:

  • Manage the workflow from requirement initiation through vendor evaluation, internal approvals, and contract readiness.
  • Ensure all conditions are met prior to contract signing and PO issuance.

Deliverables:

• Validated and consolidated BRDs
• RFP/RFI/RFQ documentation
• Vendor evaluation and comparison reports
• Stakeholder communication and status reports
• Pre-contract readiness and approval documentation

Candidate Requirements:

1. Qualifications:

• Bachelor’s degree in IT, Business Administration, Finance, or a related field.

1. Experience:

• Minimum 5–7 years of experience in banking IT projects, retail banking operations, or business/IT analysis.
• Proven experience in pre-procurement and vendor engagement phases as well as managing multiple stakeholders.

1. Skills:

• Strong knowledge of banking systems and IT project lifecycle.
• Expertise in BRD development and requirement management.
• Understanding of procurement and vendor management processes.
• Familiarity with UAE banking regulations and compliance.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

1. Certifications (Preferred):

• PMP / Prince2
• ITIL