About the Role
We are seeking a detail-oriented and organized CapEx Support Executive to assist with capital expenditure (CapEx) operations for one of our clients. This role will emphasize invoice processing, purchase order coordination, budget tracking, and communication with vendors and internal stakeholders.
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Key Responsibilities
- Process capital expenditure invoices through the client's Tech Portal.
- Create and maintain Capital Expenditure Approval Requests (CEAR) in the system.
- Prepare task-level resource details for accounting and MMS processing.
- Create MMS entries against the appropriate approved budget and task lines.
- Assign the relevant purchase order (PO) approval matrices and track approvals.
- Coordinate with vendors to resolve invoice submission issues and approval queries.
- Follow up on vendor MMS creation and outstanding processing requirements.
- Work with budget teams to review BOQ trackers and ensure correct budget allocation.
- Coordinate with IT teams and project managers to resolve budget availability and transaction issues.
- Support monthly CapEx accrual processing in coordination with IT.
- Track outstanding transactions and follow up until invoices are successfully processed and cleared.
- Maintain accurate records and provide regular updates on transaction status.
- Support additional administrative and financial operations tasks as required.
Requirements
Required Qualifications and Experience
- Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field preferred.
- Approximately 2–3 years of experience in a BPO, call centre, back-office operations, or administrative support environment.
- Good written and spoken English communication skills.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks.
- Experience with data entry, documentation, request processing, and follow-ups.
- Good working knowledge of Microsoft Office, particularly Excel.
- Ability to coordinate effectively with vendors, internal departments, and other stakeholders.
- Basic understanding of administrative or HR/back-office processing.
Preferred Qualifications
- Previous experience processing invoices, purchase orders, vendor queries, or approval workflows.
- Experience in banking operations, financial services, or finance support.
- Familiarity with ERP or business systems such as SAP, Oracle, Odoo, or similar platforms.
- Understanding of basic accounting, budget tracking, or procurement processes.
- Arabic communication skills.
Personal Attributes
- Detail-oriented and highly organized.
- Proactive in following up and resolving outstanding issues.
- Comfortable working in a structured, process-driven environment.
- Professional and confident communicator.
- Able to manage deadlines and collaborate across multiple teams.
Benefits
- Full-time opportunity in a structured professional environment.
- Exposure to enterprise financial and procurement operations.
- Opportunity to work with cross-functional teams and enterprise business systems.
- Professional development through hands-on operational experience.
Salary and additional benefits will be discussed during the recruitment process.
