About the Role
This role is pivotal in procuring materials and services through a strategic approach, ensuring quality control while adhering to company policies and procedures. It involves managing the purchasing team and process, encompassing sourcing, negotiation, supplier identification, new project mobilization, delivery, and supplier management, particularly within the Civil Category for the construction business.
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Responsibilities
Strategic:
- Strategic Development:
- Perform spend analysis and plan the LTPA/Tender categories based on priority and needs.
- Identify and pre-qualify new potential suppliers, preparing tender documents along with necessary scope, technical, and commercial evaluation.
- Arrange samples for approval and conduct E-Auctions to select the right supplier.
- Prepare supplier contract agreements.
Operational:
- General Task Management:
- Oversee and supervise the team to ensure timely purchases while adhering to company policies and procedures.
- Verify and approve PO, ARF, and transport indents in the portal.
- Assess and source quotations from potential suppliers.
- Negotiate contracts, improve prices, payment, and delivery terms with suppliers, and explore opportunities for business savings.
- New Project Mobilization:
- Understand the needs of new projects and formulate material and service delivery plans per requirements and deadlines.
- Regularly update operational heads on the progress of mobilization and resolve any arising issues.
- Monitor/track spending to ensure it remains within the allocated budget.
- Supplier Performance Management & Evaluation:
- Monitor supplier and subcontractor performance in conjunction with store and site personnel, evaluate performance of contracts, and address non-compliance.
- Evaluate supplier performance based on cost, quality of goods/services, competency, and consistency reports.
- Prepare reports on PO spend, open POs, pending indents, and savings, and present these to management.
- Liaise with internal/external auditors during the auditing process to review different contracts and contracting processes, determining procurement process efficacy and performance.
People Management:
- Relationship Management:
- Develop and maintain strong relationships with internal and external stakeholders.
- Communicate regularly with stakeholders and arrange/get involved in internal/external meetings to address any encountered issues.
- Ensure a professional and consistent approach is maintained in all supplier relationships.
- Strengthen supplier relationships by fostering trust through honest communication, addressing concerns, and involving them in processes to resolve escalated issues.
- Employee Engagement:
- Engage employees in decision making and encourage them to take ownership.
Product/Process Improvement:
- Continuous Improvement:
- Continuously conduct market research by attending industry-related expos, performing online research, participating in seminars, and identifying new suppliers and products to drive performance.
- Evaluate areas for potential cost reduction where feasible.
Qualifications
Education & Certifications:
Knowledge & Skill:
- Proficient in soft services procurement, strategic sourcing, and category management.
- Strong analytical and critical thinking skills.
- Skilled in negotiation and market intelligence.
- Experience with procurement ERP systems and vendor portals, along with cost-benefit/price analysis.
- Excellent interpersonal skills and result-oriented mindset.
Experience:
- 8 years of experience in soft service procurement.
- Knowledge of sourcing and procurement techniques.
- Awareness of market intelligence regarding sources and trends.
- Proven experience in collecting and analyzing data; highly organized and detail-oriented.
