About the Role
This position is responsible for procuring materials and services by taking a strategic approach and choosing the right vendors to meet the company's requirements. The role entails managing the purchasing team and process, which includes sourcing, negotiating, identifying suppliers, mobilizing new projects, delivering supplies, and managing supplier relationships while ensuring quality control and adherence to company policies and procedures.
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Responsibilities
Strategic:
- Perform spend analysis and plan the Long-Term Purchasing Agreement (LTPA)/Tender categories based on priorities and needs.
- Identify and pre-qualify new potential suppliers, and prepare tender documents with necessary scope, technical and commercial evaluations.
- Arrange samples for approval and conduct E-Auctions to select the right supplier.
- Prepare supplier contract agreements.
Operational:
- Oversee and supervise the purchasing team to ensure timely purchases while adhering to company policies and procedures.
- Verify and approve Purchase Orders (PO), Approval Requisition Forms (ARF), and transport indents in the portal.
- Assess and source quotations from potential suppliers.
- Negotiate contracts to improve prices, payment, and delivery terms with suppliers and review business savings opportunities.
- Understand the needs of new projects and formulate material and service delivery plans per requirements and deadlines.
- Regularly update operation heads on the progress of mobilization and resolve any challenges faced.
- Monitor tracking of spends to ensure they remain within the allocated budget.
- Monitor suppliers and subcontractor performance in conjunction with store and site personnel, evaluate the contract performance, and address any non-compliance.
- Prepare reports on PO spend, open POs, pending indents, and savings, and present them to management.
- Liaise with internal/external auditors to review contracts and the procurement process to assess completeness, efficacy, and accuracy for improvement.
People Management:
- Develop and maintain strong relationships with internal and external stakeholders.
- Communicate regularly with stakeholders, arrange and attend meetings, and address any issues faced.
- Ensure a professional and consistent approach to all supplier relationships.
- Strengthen supplier relationships through honest communication, active listening, and resolution of escalated issues.
- Engage employees in decision-making processes to foster ownership.
Product/Process Improvement:
- Continuously perform market research by attending industry-related expos, conducting online research, and attending seminars, aiming to identify and establish relationships with new potential suppliers and products.
- Research and evaluate areas of opportunity to reduce costs where possible.
Qualifications
Education & Certifications:
Knowledge & Skill:
- Proficiency in Soft Services Procurement/Strategic Sourcing and Category Management.
- Strong analytical and critical thinking skills.
- Expertise in negotiation and market intelligence.
- Experience with Procurement ERP systems and vendor portals, including cost-benefit and price analysis.
- Strong interpersonal skills and result-oriented mindset.
Experience:
- 8 years of experience in Soft Service Procurement.
- Knowledge of sourcing and procurement techniques.
- Market intelligence on sourcing and industry trends.
- Experience in collecting and analyzing data, highly organized and detail-oriented.
