Coordinates the Competence Development and Implementation activities at HQ & sites. Constructs and maintains a proper digital filing system & archives mail & documentation. Helps the team in monitoring the progress of developees to avoid unnecessary delays. Facilitates travel arrangements, security cards, and other tasks necessary for all team members. Receives, retrieves & gathers data in different formats for compilation, validation, and reporting.
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Job Specific Accountabilities
- Compile information furnished by self or by others.
- Carry out a variety of computerized data processing and manipulations to provide supervisors and OJT Instructors with required information.
- Ensure accuracy of data provided by Advisors and OJT Instructors and transform such data into graphical/tabular presentations for detailed analysis.
- Follow up diligently on milestones actions as well as urgent and important tasks.
- Load and validate CAMS, CAS, and PDP progress in the company system data and issue monthly progress reports to the team and Team Leader.
- Update UAE Nationals Developees’ database in relation to personal details and integration dates in accordance with Panel Assessment recommendations or other relevant actions from Line Management.
- Construct and maintain proper digital filing systems for administrating document files related to the team including formal/official corporate documents.
- Ensure systems and data are secured by establishing a proper security setup as recommended by IT.
- Create, modify, maintain, and administer documents for official meetings with well-formatted charts, diagrams, and tables.
- Develop meeting agendas, write minutes of meetings, and follow up on actions arising.
- Provide templates of official documents to other team members as per company’s standard format and develop new ones if not available.
- Coordinate with IT to maintain and enhance IT systems for effective utilization.
Minimum Requirements
- 2-year Diploma or higher degree in computer science or any technical discipline.
- 7 years of formal training with strong experience in personal computer and statistical applications in relevant data gathering/processing/presentation activities.
