About the Job:
The role involves coordinating various project activities between end users, third-party contractors, and the Projects Division. You will organize the resources required for executing planned activities, ensuring timely completion of EPC projects, and ensuring contractors' compliance with warranty conditions. Additionally, you will update data and reports from the Plant Maintenance and Project System Module.
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Job Specific Accountabilities
- Collaborate in the preliminary scheduling of major projects in coordination with Planning Engineers and Project Managers.
- Follow up on project activities primarily related to materials, asset movements, and progress of work.
- Provide general support to Project Managers and Planning Engineers at site while executing major projects, assisting in project correspondence, and coordinating with other operational areas and IT personnel on system-related issues.
- Visit workshops and warehouses to review the status of repairs, availability of spares, and receipt of projects.
- Participate in the preparation of annual budget requirements, including defining scope of activities, scheduling, and resource allocation.
- Coordinate with contractors to facilitate smooth and timely task completion; monitor third-party work and report to the Project Manager.
- Order materials as required by respective disciplines with the Project Manager's consent; compile spare parts lists from the Project Manager and prepare for material coding.
- Initiate orders for service procurement following finalization of the work scope with Planning Engineers/Project Managers.
- Maintain project tendering through the SAP system for third-party work, including work order preparation, invitations to bid, assisting in technical and commercial evaluations, and job awards through service work orders.
- Prepare Change Order Review forms based on contractor submissions and obtain internal approval.
- Update weekly reports related to material status and the service status of repair equipment.
- Organize spare parts available in other locations to workshops for completing equipment repair and overhauls, and organize logistics arrangements for projects while liaising with the warehouse.
- Maintain inventory assets at shipyards during project execution, monitor weight control data during project execution, and report this data in graphical formats.
Minimum Requirements:
- Minimum diploma or preferably a relevant degree.
- 5 years of experience in the same or a similar role, including at least 3 years in oil and gas, maritime, or shipping logistics.
- Experience with ERP systems such as SAP.
- Familiarity with maintaining work order preparation, technical and commercial evaluation, and managing bids and awards.
