About the Role
This role serves as the central governance and document control function for the company’s multi-jurisdictional project portfolio. The position is responsible for ensuring that all subsidiaries of the company operate in compliance with Shareholders Agreements, corporate governance, and local statutory requirements, while overseeing the implementation and management of document lifecycle and records management systems across the organization.
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Job Function Responsibilities
(i) Board & Shareholder Meeting Management
- Coordinate and manage Board and Shareholders meetings, including scheduling, logistics, and communication.
- Prepare and circulate meeting agendas, board packs, and supporting materials within required timelines.
- Draft and issue meeting notices, written resolutions, proxy forms, and minutes.
- Monitor implementation of Board resolutions and track action items to ensure timely completion.
(ii) Board Support & Capability Development
- Provide governance support to company-nominated directors on subsidiaries, including onboarding and orientation of new Board members.
- Brief directors on upcoming agenda items and support them in fulfilling fiduciary duties, including proper documentation of dissent/consent in minutes.
- Develop and coordinate governance training programs and materials to strengthen Board effectiveness.
(iii) Corporate Governance & Compliance
- Serve as the governance focal point and corporate secretarial support for company-led subsidiaries.
- Ensure compliance with Shareholders Agreements, constitutional documents, quorum requirements, governance protocols, and applicable legal and regulatory obligations.
- Maintain accurate corporate records and ensure timely filing of statutory approvals, resolutions, and governance documentation.
(iv) Corporate Records & Document Lifecycle Management
- Maintain and update statutory registers, minutes, resolutions, and corporate records in compliance with legal and company requirements.
- Establish and manage a structured filing, archiving, and electronic document management system for corporate and project documentation.
- Oversee the full document lifecycle, including drafting, version control, execution, storage, retrieval, and disposal in line with retention policies.
- Ensure data integrity, confidentiality, accuracy, and appropriate access controls across all record systems.
- Coordinate notarization, legalization, and execution of corporate documents.
Qualifications
- Degree in any discipline.
- 8+ years’ experience, including 4+ years in executive management.
- Bilingual in Arabic and English (written and spoken).
- Knowledge of JV governance, consortium & shareholders agreements.
- Familiar with KSA corporate and regulatory requirements.
- Experience with corporate/legal documentation and Document Management Systems.
Confidentiality Requirement
The role requires strict confidentiality and professional handling of sensitive legal, corporate, and commercial information at all times.
