About the Role
As a corporate specialist in our team, you will be responsible for maintaining and updating information for all the Legal Entities assigned in accordance with internal requirements in our corporate digital tool and physical archives when required by law. You will coordinate and oversee corporate filings with government authorities as required by local law, ensuring that business licenses are up to date and compliant with the services provided and local law. You will liaise with shareholders, board members, corporate officers, lawyers, and third-party providers on governance matters, manage the entity compliance calendar, and provide specific support to business and internal stakeholders, as well as finance colleagues related to Powers of Attorney and director signatories. Additionally, you'll coordinate multi-country governance projects, provide liquidation implementation support, and implement legal entity clean-up programs.
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You will also coordinate corporate actions to ensure necessary actions are taken, which include:
- Board meetings and general meetings, including both annual general meetings (AGM) and extraordinary general meetings when required to formalize certain decisions.
- Facilitating the preparation of corporate documentation including:
- Resolutions and notices that need to be passed
- Minutes from general meetings and board meetings
- Articles of association
- Powers of Attorney
- Facilitating and attending board meetings and general meetings as required.
Responsibilities
- Flexible work arrangements for better work-life balance
- Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave, Household Moving, Hajj Leave, Exam leave, Unpaid leave)
- Pension and Insurance Policies (Medical Insurance, Group Life Insurance, Pension Policy)
- Additional Benefits (Long Service Awards, Mobile Phone Reimbursement, Car Allowances, Relocation Allowances, Housing Allowances, UAE National Allowance, Health/Fitness Club Subsidy, Professional Membership Fees, School Fee Contribution)
Qualifications
- Bachelor’s degree with Paralegal Certification and/or bachelor's degree in legal studies with a Paralegal Concentration.
- 5 to 10 years in corporate governance, preferably with experience in Middle East and African subsidiaries of multinational organizations.
- International experience.
- Ability to proactively conduct documentation processes.
- Excellent communication skills – both oral and written.
- Strong organizational and time management skills.
- Ability to juggle multiple matters and prioritize them accordingly.
Security and compliance with statutory requirements in the countries we operate is essential. Background checks will be conducted on all final candidates as part of the offer process, in accordance with applicable country-specific laws and practices.
About GSS
As the internal support organization, we deliver shared services within Human Resources, Finance, IT, and Real Estate & Procurement globally. Our mission is to enable growth and success in achieving business goals while enhancing competitiveness. Customer experience is at the core of everything we do, and we are responsible for many of the tools, processes, and daily routines that create the backbone of our operations.
