COST CONTROLLER-FM

About the Role
This position involves aiding in the preparation and coordination of invoicing processes while ensuring compliance with accounting standards and financial regulations. The role is critical to maintaining accurate financial records, facilitating timely payment collections, and monitoring project costs. You will collaborate with various teams to streamline financial operations, manage billing, and support audits.

Key Responsibilities

• Assist in the timely preparation and submission of Requests for Invoicing (RFI) and coordinate with the Finance team for invoice processing.
• Prepare and monitor customer billing based on contracts, purchase orders, completed work, and agreed commercial terms.
• Track submitted RFIs and reconcile them against invoices raised to ensure completeness and accuracy.
• Monitor unbilled revenue and coordinate with Operations and Commercial teams to ensure timely invoicing.
• Follow up with customers regarding LPO and GRN closures to facilitate timely invoice submission through customer portals.
• Prepare monthly revenue and cost accruals for services rendered and expenses incurred but not yet invoiced.
• Act as a liaison between Operations teams and coordinators to ensure timely processing of purchase orders and cost recognition.
• Record, monitor, and analyze operating costs related to FM contracts, projects, and operational sites.
• Monitor open and partially utilized purchase orders and ensure costs are recorded in the appropriate accounting period.
• Prepare petty cash requests for business units and coordinate with Finance for disbursement and reconciliation.
• Review supplier invoices for accuracy, approvals, PO/GRN matching, and compliance with accounting policies.
• Process and monitor accounts payable and accounts receivable transactions.
• Monitor customer receivables and support collection activities by providing accurate customer account information.
• Prepare and submit client invoices and follow up on outstanding payments.
• Maintain accurate accounting records and financial transactions in accordance with company policies and accounting standards.
• Perform reconciliations of bank accounts, supplier accounts, customer accounts, and general ledger balances.
• Assist in the preparation of budgets, forecasts, and financial plans.
• Monitor project and operational costs against approved budgets and identify variances.
• Prepare journal entries, provisions, and other month-end accounting adjustments.
• Maintain fixed asset registers and depreciation schedules.
• Generate periodic financial, operational, and management reports to support decision-making.
• Coordinate with operations teams to track FM-related revenues, expenditures, and project performance.
• Support internal and external audits by providing accurate financial records and documentation.
• Ensure compliance with company financial procedures, accounting standards, VAT regulations, and statutory requirements.
• Utilize ERP, CAFM, and accounting systems for financial reporting, cost tracking, and data analysis.

Health, Safety & Compliance

• Adhere to company policies, procedures, and ethical standards.
• Ensure compliance with financial regulations and internal controls.
• Maintain confidentiality of financial and business information.
• Support corporate governance and audit requirements.

Behavioral Competencies

• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Effective communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Integrity, professionalism, and confidentiality.
• Proactive approach to identifying and resolving issues.
• Accountability and ownership of assigned responsibilities.
• Adaptability and ability to work in a dynamic business environment.

Technical Competencies

• Financial reporting and analysis.
• Budgeting, forecasting, and cost control.
• Accounts payable and accounts receivable management.
• General ledger maintenance and account reconciliations.
• Revenue recognition and accrual accounting.
• Project and contract accounting.
• VAT compliance and tax documentation.
• ERP and accounting software proficiency.
• Financial planning and performance monitoring.
• Audit support and financial documentation management.
• Cost tracking and variance analysis.
• Advanced Microsoft Excel and financial modeling skills.

Qualifications, Experience and Skills
Essential Qualification: Bachelor’s degree in accounting, Finance, Commerce, or a related field.

Desirable Qualification:

• Professional certification such as CPA, ACCA, CMA, or equivalent.
• Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, etc.).
• Familiarity with CAFM systems and FM contract accounting.
• Knowledge of UAE VAT regulations and financial compliance requirements.
• Advanced Microsoft Excel and financial reporting skills.
• Experience in cost control and budget management.

Work Experience:

• Minimum 3-5 years of accounting experience, preferably within the Facility Management, Property Management, Construction, or Infrastructure sectors.
• Experience in handling project accounting, budgeting, and financial reporting.