About the Role
The Data Entry Officer is responsible for accurately entering, updating, verifying, and maintaining collection-related data and documentation throughout the 6-month project period. This role supports the Collection Manager in ensuring that records are complete, accurate, consistently classified, properly organized, and readily accessible in accordance with established cataloging and archiving standards. Additionally, the position contributes to the timely completion of project deliverables by maintaining data quality and ensuring all records are properly documented and updated.
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Key Responsibilities
1- Data Entry & Collection Cataloging
- Enter and update collection records in the designated database or information management system.
- Review and clean existing records to ensure data accuracy, completeness, and consistency.
- Ensure that collection information is entered according to established data-entry and cataloging standards.
- Maintain consistent formatting, terminology, and classification across records.
2- Document & Archive Management
- Assist in organizing and maintaining object folders and related documentation.
- Ensure documents and files are properly categorized, organized, and easy to retrieve.
- Digitize physical documents when required and ensure that the corresponding digital information is properly recorded and organized.
- Ensure that documentation is maintained in accordance with established archiving procedures and standards.
3- Collection Management Support
- Assist the Collection Manager with day-to-day collection management activities.
- Support the verification of collection records against items held in storage.
- Provide general administrative and operational support to the collections team as required.
- Assist with any other collection-related work or tasks as assigned by the Collection Manager or relevant management.
Requirements
Required Qualifications & Experience
- Bachelor’s degree or diploma in Business Administration, Information Management, Library and Information Science, Archiving, Museum Studies, or a related field is preferred.
- Previous experience in data entry, documentation, cataloging, archiving, or administrative support is preferred.
- Experience working with databases or information management systems.
- Proficiency in Microsoft Office, particularly Microsoft Excel and Word.
- Previous experience in a museum, cultural institution, archive, library, or similar environment is an advantage.
- Fluency in both Arabic and English, with the ability to read, understand, and communicate effectively in both languages.
