Deputy Projects Control Director

About the Role
The Deputy Project Controls Director is responsible for oversight and management of all aspects of Project Controls, ensuring effective baselining, planning, controlling, and monitoring to drive and achieve both innovative and established goals within scope, budget, time, quality, and risk management constraints. This role reports to the Project Controls Director and involves managing the PMO Project Controls Team while working closely with separately appointed Project Management Consultants (PMCs) for validation of reporting data, compiling management information, and preparing dashboards for executive reporting.

The position requires a comprehensive understanding of Project Management principles, exceptional leadership skills, and a deep knowledge of Engineering, Procurement and Construction (EPC) processes. The unique construct of the delivery environment focuses on the need for collaboration with a wide range of key stakeholders at Executive, Client, Program, Project, and Supply Chain levels, and more broadly across the industry.

Responsibilities

• Define and maintain the Project Control (Planning) integrated baseline and framework, including the establishment of Project Control policies, procedures, and systems to facilitate efficient Project Execution
• Establish and maintain Project Control (Planning) standards, requirements, procedures, processes, and protocols including but not limited to: Estimating, Planning & Scheduling, Cost Management, Performance and Reporting, Risk Management, Change Control, Document Control, Digital, Data Analysis, Project Control Resourcing and Delay and Disruption functions
• Support, challenge, and influence Senior Leaders to ensure ‘best for the company and Client’ decisions and hold the Supply Chain, development, and delivery areas to account
• Provide strategic leadership on interdependencies, trends, and performance, along with SME advice to Senior Leaders in managing the successful delivery of Programs and Projects
• Lead the development and implementation of Project Control strategies aligned with organizational objectives, ensuring effective Project Management practices throughout the Project Lifecycle
• Oversee the quality, timeliness, and consistency of Project Controls work produced by the Project Controls Team
• Lead and coordinate Project Controls activities within the Supply Chain, ensuring the accuracy and quality of information captured across all functional, Program, and Project disciplines
• Provide strategic analysis of data and reports to support decision-making and deliver periodic updates to key Senior Stakeholders

Team Leadership

• Provide leadership, guidance, and mentoring to the Project Controls Team
• Foster a collaborative and high-performance work environment, promoting continuous learning and professional development

Governance and Quality Assurance

• Establish and enforce governance and quality control measures to ensure adherence to project specifications, industry standards, and regulatory requirements
• Implement robust assurance processes to promptly identify and resolve quality issues

Digital Delivery

• Collaborate with Information Management & Technology Leads to establish Program and Project wide Digital Strategy
• Identify, implement, and manage software, tools, controls systems, workflows, and processes

Resource Management

• Coordinate with Functional Teams to ensure appropriate identification, onboarding, and allocation of resources for Project Execution
• Optimize resource utilization to maximize efficiency and productivity
• Manage resource performance and attrition

Performance, Reporting and Communication

• Oversee preparation and presentation of Project status reports, including progress updates, financial analysis, and risk assessments
• Foster effective communication channels between Project Teams, Stakeholders, and Executive Management
• Lead the co-ordination and communication of the Period reporting cycle ensuring compliance and undertaking self-assessment of procedural compliance

Estimating

• Deliver and manage the Estimating Framework, Systems, Procedures, and Resources
• Lead the provision of quality Estimates for all Project phases and stages
• Determine the quality and maturity of Estimate information for compiling Estimates and their classification

Planning and Schedule Management

• Oversee the development, maintenance, and monitoring of Project schedules, ensuring timely completion of Project milestones
• Co-ordinate with Project Teams to identify potential schedule risks and implement appropriate mitigation strategies

Budget and Cost Control

• Oversee the development and management of Project budgets, ensuring accurate cost estimation and control measures
• Monitor project expenses and contingencies and analyze variances, providing recommendations for corrective actions

Risk Management

• Oversee identification, assessment, and management of Project risks and uncertainties
• Ensure effective development and management of risk mitigation, opportunity plans, and workshops

Change Control

• Oversee development and implementation of Change Control processes to manage Program and Project scope changes
• Monitor Change implementation to minimize scope creep and mitigate associated risks

Document Control

• Lead and functionally manage all Document Control resources and processes within Program and Projects
• Support Document Control and Management through all project phases
• Manage the Electronic Document Management System (EDMS) and associated processes

Experience Requirements

• 20+ years of industry and Project Controls (Planning) experience
• Proven experience in Project Controls/Planning management within the EPC industry
• International project delivery experience managing diverse teams
• Ability to implement and manage best-in-class solutions across various Project Control functions
• Comprehensive knowledge of Program management innovation, principles, and methodologies
• Proficiency in Project Control and Project Management tools and software
• Excellent analytical and problem-solving skills
• Exceptional leadership and communication skills
• Knowledge of relevant industry standards, regulations, and best practices.