Document Control Manager

About the Role
We are seeking an experienced Document Control and Data Management Manager to lead the document control and information management function across large-scale projects in Saudi Arabia. This role is accountable for establishing and governing how project information is created, controlled, shared, and archived, ensuring that every project has accurate, traceable, and secure records that meet contractual, client, and regulatory requirements. The successful candidate will combine strong technical knowledge of document and content management systems with proven leadership of document control teams, acting as a trusted partner to project managers, design teams, clients, and contractors.

Key Responsibilities and Deliverables:

• Define and implement document control strategies, policies, procedures, and standards in line with contractual requirements, client standards, and international best practices.
• Establish performance targets and key performance indicators (KPIs) for the function, and monitor and report on performance against these targets.
• Define metadata requirements, document numbering systems, naming conventions, classification structures, workflows, access rights, and security protocols.
• Manage the controlled flow of project documentation, including drawings, submittals, requests for information (RFIs), correspondence, meeting minutes, reports, and contractual documents.
• Prepare and implement project-specific document control and information management plans.
• Manage project closeout and handover activities, including as-built records, data books, and long-term archiving.
• Ensure compliance with the quality management system (ISO 9001), client requirements, and applicable Saudi regulations.
• Implement document retention, confidentiality, and information security requirements, ensuring appropriate access controls for sensitive project data.
• Support internal and external audits and oversee the implementation of corrective and preventive actions.
• Prepare regular dashboards and management reports covering document status, workflow performance, and compliance.
• Train project teams in the use of electronic document management systems (EDMS) and document control procedures, promoting effective information management practices.
• Monitor developments in document and content management technologies and industry standards, recommending improvements where appropriate.

Education and Qualifications:

• Preferred: Bachelor’s degree in Information Management or a related discipline from a recognized university, with preference for candidates educated in Western countries.
• Equivalent qualifications from western universities and relevant professional certifications will be considered.

Experience Requirements:

• Minimum 15 years of progressive experience in document control, records management, or information management within engineering, construction, infrastructure, project management, or consultancy environments.
• Proven experience managing information on large, complex, multi-stakeholder projects within international and multicultural environments.
• Experience of working internationally; prior experience in Saudi Arabia or the wider GCC is preferred.
• Technical knowledge of document and content management systems and typical data management applications.

Skills and Competencies:

• Methodical and analytical approach to work, with the ability to analyze and solve problems.
• Excellent written and verbal communication skills in English.
• Excellent presentation skills, including reporting to senior management and clients.
• Strong leadership and team management skills, with the ability to build and motivate a high performing team.
• Strong stakeholder management skills and the ability to work with multiple disciplines and external parties.
• High attention to detail, with the ability to manage priorities under tight project deadlines.

Working Hours:
We support a healthy work-life balance through flexible working hours, allowing employees some flexibility in their daily start and finish times, while maintaining a structured working schedule of up to 48 hours per week.

What We Offer:

• The opportunity to work on major projects across Saudi Arabia and the GCC.
• A friendly and collaborative work environment where people support and learn from each other.
• A competitive salary and benefits package.
• Comprehensive medical coverage and wellness support.
• A diverse team with people from different backgrounds and experiences.
• Opportunities to learn, grow, and take on new challenges.
• A workplace where good ideas are welcomed and hard work is recognized.

We understand that to accomplish our goals, we must work as a team and rely on the efforts of every team member. We want team members to start their day with a sense of purpose and end it with a sense of accomplishment.