Document Controller - Saudi National

About the Role
In a world of possibilities, this role offers endless opportunities. As a Document Controller, you will manage all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases, using Electronic Document Management Systems (EDMS) such as Autodesk Construction Cloud (ACC). You will join a team that values people, embraces agility, and fosters growth, cultivating an innovative culture that empowers you to achieve your full potential.

What You'll Be Doing

• Manage document control processes from project initiation through to close‑out, ensuring proper receipt, registration, tracking, updating, and archiving of all project documents in compliance with project procedures and client requirements.
• Scan and electronically distribute documents as PDF digital copies to designated recipients, ensuring accurate indexing and metadata, and upload them to the client Contract Management System and Autodesk Construction Cloud (ACC) as required.
• Maintain a hard‑copy reference library for all project documentation for quick and easy retrieval of information, ensuring alignment between hard‑copy and electronic records.
• Utilize Autodesk Construction Cloud (ACC) and other approved EDMS platforms to control and update contract documents, including workflows, revisions, approvals, and transmittals.
• Prepare, register, and track documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs within ACC or other EDMS, ensuring correct coding and referencing.
• Track and update the status of submittals, safety reports, RFCs, minutes of meetings, progress photographs, contract issues, and drawings, ensuring current approved versions are identifiable and accessible to authorized project stakeholders.
• Produce regular reports on outstanding actions and responses on correspondence, submittals, and other controlled documents through ACC and other EDMS, providing timely information to project management and clients.
• Support project teams in effective use of EDMS platforms (including ACC) through user setup, folder structures, permissions, workflows, document numbering, and troubleshooting of document control issues.
• Ensure compliance with the company's document control practices, client requirements, contractual obligations, and applicable quality management standards throughout the project lifecycle.
• Coordinate with internal project teams, external consultants, contractors, and client representatives to manage document flows, resolve discrepancies, and maintain data integrity across all systems.
• Contribute to audits and quality reviews by providing accurate document registers, logs, histories, and evidence of approvals, ensuring completeness and traceability of records for all project stages.

What Required Skills You’ll Bring

• Diploma or specialized training in document management systems or similar software.
• Minimum of 8 years’ experience in document control, with at least 4 years using EDMS on large-scale projects.
• Proven expert-level experience in Aconex & Autodesk Construction Cloud (ACC), including project setup and administration, configuration of folders and permissions, management of submittals and RFIs, and control of design and construction documentation.
• Extensive experience in document control throughout the project lifecycle, from initiation to close‑out, using integrated project services functions.
• Proficiency in English, both written and spoken, with strong technical writing and communication skills.
• Proficient computer skills with experience in managing electronic documentation systems and data management applications.
• Preferably at least 3 years of experience working in the Gulf region.
• Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
• Experience in producing detailed reports and tracking documents to ensure compliance and timely responses to project deadlines.

What Desired Skills You’ll Bring

• Strong organizational skills and the ability to prioritize tasks effectively in a fast‑paced project environment.
• Ability to work under pressure while maintaining high standards of accuracy and attention to detail.
• Problem-solving skills to address and resolve document management issues promptly, including those related to EDMS and ACC workflows.
• Experience with project management software and document management systems for seamless project documentation integration, including cloud‑based platforms such as Autodesk Construction Cloud (ACC).

The company equally employs representation at all job levels without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information. We invest in and care about our employees' wellbeing and provide endless growth opportunities. Aim for the stars and join the quest—APPLY TODAY!