About the Role
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As a key administrator for the contractor’s main contract on infrastructure projects delivered to Saudi Entertainment Ventures (SEVEN), you will play a critical role in managing contractual obligations and ensuring compliance throughout the project lifecycle. Your responsibilities will include the preparation and submission of contractual notices, substantiating claims for additional time and costs, and coordinating with SEVEN and its representatives to resolve any contractual and commercial disputes as the project approaches final account and closeout.
Key Accountability Areas
- Review the executed contract, scope of work, drawings, specifications, bill of quantities, and amendments. Identify scope gaps, exclusions, interface obligations, and commercial risks, escalating these to project management with proposed actions.
- Maintain registers for contractual obligations, correspondence, notices, variations, and claims. Track submission deadlines, approvals, and outstanding decisions against applicable contract provisions.
- Draft contractual notices and formal correspondence for authorized issuance. Track client and consultant instructions, confirm verbal directions in writing through approved channels, and flag work that may require formal change authorization.
- Prepare and substantiate variation proposals for changes to scope, quantities, design, or sequence of work. Coordinate with Engineering, Planning, Construction, and Quantity Surveying to establish the contractual basis, valuation, and schedule impact.
- Prepare time extension and additional cost submissions where supported by the contract. Work with Planning to establish cause and effect, assess critical impact, and compile contemporaneous records to substantiate entitlement and cost.
- Represent the contractor in contractual and commercial meetings within delegated authority. Present the basis of submissions, respond to client and consultant comments, support negotiations, and record agreed actions and outstanding decisions.
- Review the contractual basis for payment applications, deductions, retention, and disputed amounts. Coordinate with Quantity Surveying and Finance on certification follow-up and final account reconciliation.
- Review subcontract terms and change requests for alignment with relevant main-contract obligations, including scope, interfaces, notice periods, and records. Escalate any exposure that cannot be passed through under the subcontract.
- Support contractual closeout by reconciling outstanding variations and claims and tracking handover, defects obligations, retention release, and the release or expiry of guarantees in accordance with the contract.
Role Accountability
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HR Proficiency: Ability to obtain updated soft and technical skills related to the job; having a vision and a plan for career path and how to achieve it.
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Delivery: Perform planned activities to meet operational and development targets as per delivery schedules; utilize resources effectively to achieve objectives within efficient cost and time; provide a periodic report detailing deviations and execution of planned tasks.
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Problem-Solving: Solve any related problems that arise and escalate any complex operational issues.
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Quality: Ensure quality requirements to develop effective quality control and processes, including specifications for products or processes or related activities.
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Business Process Improvements: Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.
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Compliance: Comply with related policy and procedures and work instructions.
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Health, Safety and Environment: Ensure compliance with relevant safety, quality, and environmental management procedures and controls within the defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification
- Bachelor Degree in Electrical Engineering or any relevant field
Work Experience
Technical / Functional Competencies
- Contract Law
- Negotiating
- Risk Assessment
- Problem Solving
