About the Role
This position is responsible for executing key procurement activities, including sourcing, contracting, and supplier development. The ideal candidate will ensure the procurement of requested materials, services, and assets with the appropriate specifications, pricing, quality, and delivery timelines from the right sources.
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Functional Responsibilities
Supplier Development and Evaluation:
- Develop suppliers to achieve objectives related to cost savings, delivery performance, and material quality.
- Perform regular evaluations of supplier performance to establish development plans, including sourcing-related activities.
- Conduct supplier visits for prequalification, evaluation, and development, strengthening partnerships in coordination with the commodity head and the business unit (BU) quality teams.
Sourcing and Contracting:
- Execute sourcing and contracting plans in alignment with the AED sourcing strategy.
- Maximize the number of contracted items with approved suppliers to secure favorable prices, delivery, payment terms, and quality while reducing purchasing cycle time.
- Ensure compliance with commercial, legal, and contractual obligations in all procurement transactions.
Procurement Execution:
- Understand detailed requirements for each purchase request, including description, specifications, quantity, unit of measure (UOM), and delivery date, in coordination with requesters or related BU technical teams.
- Manage the processing of purchase requests, including RFx (RFQ, RFI, etc.) from the identified source list of approved/qualified suppliers.
- Negotiate optimal purchase conditions, considering specifications, delivery timelines, and cost factors.
Materials and Specifications Management:
- Initiate alternative material specifications based on market availability, involving related BU technical teams.
- Compare quotations using the approved comparison form, factoring in the best landed costs and delivery terms.
- Identify selected suppliers with input from BU-related technical teams/requesters and issue Purchase Orders (POs) accordingly.
Purchase Order Management:
- Ensure POs have all necessary documentation attached (quotations, communications, etc.).
- Follow the PO approval matrix to secure final approval.
- Send approved POs to suppliers and track their order acknowledgments.
- Coordinate with suppliers and related departments (Inbound Logistics) to ensure timely material delivery and closure of orders.
Procurement Coordination and Vendor Management:
- Contribute effectively to procurement activities (sourcing, development, evaluation, contracting) with required coordination with commodity heads.
- Maintain up-to-date vendor master information.
- Manage non-conformity processes for rejected supplied materials, leading corrective/preventive actions in collaboration with other relevant departments (Quality, Store, Finance, etc.).
General Responsibilities
HR Proficiency:
- Stay updated with soft and technical skills related to the job.
- Develop a career vision and plan for achieving it.
Delivery:
- Execute planned activities to meet operational and development targets within set delivery schedules.
- Utilize resources effectively to meet objectives while optimizing costs and time.
- Provide regular reports detailing deviations and execution of planned tasks.
Problem-Solving:
- Address and resolve related issues, escalating complex operational problems as needed.
Quality:
- Maintain quality requirements to develop effective quality control processes, including specifications for products and activities.
Business Process Improvements:
- Coordinate well-defined systems, policies, and procedures, seeking automation opportunities where possible.
Compliance:
- Adhere to relevant policies, procedures, and work instructions.
Health, Safety, and Environment:
- Ensure compliance with safety, quality, and environmental management procedures within the defined areas of work to guarantee safety and the delivery of high-quality products/services.
Qualification
- Bachelor’s degree in Electrical Engineering or Mechanical Engineering.
Experience
- 4 to 6 years in procurement or related fields.
Skills
- Strong negotiation skills
- Project management abilities
- Proficiency in MS Office
- Teamwork and communication skills
- Time management and organizational skills
- Initiative and creativity
- Analytical thinking capability
