About the Role
The role oversees the project portfolio to ensure alignment with strategic objectives and delivery of business value. It involves establishing PMO governance, monitoring portfolio performance, and providing executive reporting and insights to support effective decision-making and successful project delivery.
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Key Accountability Areas
Portfolio Management and Strategic Alignment:
- Oversee the project portfolio and its performance.
- Ensure projects align with organizational strategy and objectives.
- Monitor portfolio benefits realization and value delivery.
- Support project prioritization and sequencing decisions.
PMO Governance and Methodology:
- Establish and maintain PMO policies, frameworks, and standards.
- Ensure consistent application of project management methodologies.
- Monitor compliance with governance requirements.
- Drive continuous improvement of PMO processes and tools.
Portfolio Oversight and Control:
- Monitor project health, progress, and performance across the portfolio.
- Review project risks, issues, and dependencies.
- Oversee portfolio-level change control processes.
- Provide guidance and support to project managers.
Reporting and Executive Support:
- Consolidate portfolio reports and dashboards.
- Provide management with project performance insights and recommendations.
- Support governance boards and steering committees.
- Facilitate portfolio review meetings and decision-making processes.
Resource, Quality, and Vendor Management:
- Monitor resource allocation and capacity across projects.
- Conduct project reviews and quality assurance activities.
- Support project initiation, business cases, and scope development.
- Participate in vendor evaluation, selection, and performance oversight.
Role Accountability
HR Proficiency:
- Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
- Ability to recognize low performers and guide them to improve or release them.
- Ability to treat subordinates equally without any discrimination.
- Assessment criteria of subordinates is performance that leads to planned results.
- Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.
Responsibility:
- Must take full responsibility for operation as per job description and the required deliverables from this position, considering the general company guidelines.
- Able to anticipate problems and make the necessary proactive steps to prevent them.
- Ability to take necessary and proper timely decisions.
Delivery:
- Deliver the required results in a timely manner with required quality and cost.
- Must make a tangible difference to the area of operation and exceed business expectations.
Business Planning and Performance:
- Able to transform corporate goals into business plans.
- Able to plan, follow-up, and execute those plans, whether annual or development plans.
- Monitor plan performance and initiate action to strengthen results, taking corrective action accordingly.
- Provide periodic work progress reports.
- Responsible for monitoring and controlling budgets and expenses to achieve optimum cost efficiency.
Organizational Development:
- Develop the organizational structure according to current requirements, considering future and development plans.
- Ensure availability of job descriptions for all job roles and deployment.
Business Process Improvements:
- Develop, coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.
- Should be conversant and able to navigate through IT solutions, especially those relevant to the job and business.
- Promote automated systems and using them fully to spread its culture.
Quality:
- Quality is considered a prime competitive advantage, and managers are expected to act accordingly.
Adaptation:
- Adapt to new and alternative techniques, technologies, management structures, and business models.
Health, Safety, and Environment:
- Ensure a safe, secure, and legal work environment as per standard regulations.
Academic Qualification
- Bachelor Degree in Business Administration or any relevant field.
Work Experience
Technical / Functional Competencies
- Business Planning
- Project Management
- Project Management Methodology
- Project Management Tools
- Communication
