About the Role / About the Job
The Event Manager is responsible for planning, coordinating, and delivering a range of events, from small gatherings to major project launches and corporate experiences. This role includes the organization of product launches, broker events, investor previews, exhibitions, groundbreakings, and festive gatherings. Reporting to the Head of Marketing, the Event Manager works closely with the Senior Brand & Marketing Manager to ensure that events align with brand strategy and business priorities, managing the complete event lifecycle in various venues such as hotels, project sites, and sales galleries.
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Key Responsibilities
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Events Calendar & Project Launch Coordination
- Own a consolidated calendar covering all events, including major launches, gatherings, and recurring broker activities.
- Plan and deliver launch events in collaboration with the Senior Brand & Marketing Manager.
- Coordinate various types of events, translating briefs into practical plans covering venue, program, responsibilities, and logistics.
- Lead coordination meetings and maintain action trackers while communicating changes to stakeholders.
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Venue Sourcing & Event Logistics
- Identify and assess appropriate venues by comparing availability, capacity, and costs.
- Conduct site inspections and manage bookings, including catering, seating, and security arrangements.
- Prepare contingency plans for weather, technical issues, or last-minute changes.
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Agency Onboarding & Supplier Management
- Source and evaluate event agencies and suppliers.
- Coordinate onboarding processes with Procurement, Legal, and Finance.
- Establish clear scopes, deliverables, and deadlines for suppliers while maintaining quality standards.
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Creative Assets, Content & Communications
- Maintain an event asset schedule and coordinate various event essentials such as invitations and branding.
- Collaborate with PR and Content teams for announcements and media materials.
- Ensure timely distribution of approved photography and event materials.
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Social Calendar & Marketing Integration
- Work with the Social Media Manager to accurately reflect events in the social calendar.
- Align event-related messaging and updates across teams.
- Confirm requirements for public versus internal event coverage.
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Guest Experience & Stakeholder Coordination
- Define guest lists and manage RSVPs and seating arrangements.
- Ensure guests receive necessary information regarding event details.
- Record attendance and lead capture in coordination with the Sales team.
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Production & On-Site Delivery
- Manage all aspects of event production and on-site delivery.
- Test all technical requirements before events.
- Lead on-site coordination and oversee post-event breakdown.
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Budget, Team & Post-Event Follow-Up
- Prepare and track event budgets.
- Manage the Events Coordinator and ensure responsibilities are clear.
- Review outcomes against event objectives and conduct supplier reconciliations.
Qualifications & Experience
- Bachelor’s degree in Event Management, Marketing, Hospitality, Business, or a related field.
- 7+ years of progressive event management experience.
- Proven track record in delivering real estate project launches and corporate functions.
- Strong knowledge of Dubai’s venues and suppliers is required.
- Experience with event logistics including contracts, budgets, and creative assets.
- Familiarity with registration platforms and CRM systems is a plus.
- Arabic language skills are advantageous but not essential.
Key Skills & Competencies
- Strong end-to-end event management capabilities.
- Excellent logistics and follow-through skills.
- Proficient coordination with various stakeholders.
- Strong venue sourcing and budget control abilities.
- Professional handling of guest relations and hospitality.
- Ability to manage simultaneous events across multiple locations.
- Detail-oriented with sound decision-making capabilities.
Compensation & Benefits
- Competitive Tax-Free Salary: Market-leading monthly package in AED, commensurate with experience.
- Performance Incentives: Rewards based on quality and delivery outcomes.
- Visa & Medical Insurance: Full UAE visa sponsorship and comprehensive health cover.
- Paid Leave: As per company policy and UAE Labour Law.
- Annual Flight Ticket & End-of-Service Gratuity: As per UAE market practice.
