Executive Assistant

ABOUT THE ROLE
The company is seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief Executive Officer. This is an excellent opportunity for an ambitious professional with 1-2 years of experience who is looking to gain exposure to executive leadership and contribute to a fast-paced business environment.
The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and travel, handling correspondence, and ensuring the smooth running of day-to-day administrative activities. The role requires exceptional attention to detail, discretion, strong communication skills, and the ability to anticipate needs and manage multiple priorities effectively.

RESPONSIBILITIES

• Provide comprehensive administrative and personal support to the CEO.
• Manage and coordinate the CEO's calendar, appointments, meetings, and business commitments.
• Organize local and international travel arrangements, including flights, accommodation, transportation, visas, and itineraries.
• Prepare meeting agendas, presentations, reports, and correspondence on behalf of the CEO.
• Screen, prioritize, and respond to emails, calls, and other communications as appropriate.
• Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance.
• Take meeting notes and track follow-up actions to ensure timely completion.
• Liaise with internal teams, clients, partners, and external stakeholders on behalf of the CEO.
• Maintain confidential documents and information with the highest level of discretion and professionalism.
• Support corporate events, board meetings, leadership meetings, and other business activities as required.
• Assist with expense management, purchase requests, and other administrative processes.
• Identify opportunities to improve efficiency and proactively support the CEO in managing priorities and deadlines.

BASIC QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
• 1-2 years of experience in a Personal Assistant, Executive Assistant, Administrative Assistant, or similar coordination role.
• Excellent organizational and time management skills with the ability to manage competing priorities.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently, exercise sound judgment, and take initiative.

PREFERRED QUALIFICATIONS

• Experience supporting senior executives is an advantage.

WHY CHOOSE THE COMPANY
Launched in November 2019, the company is one of the world's leading advanced technology groups, established to develop agile, bold and disruptive solutions for defence and beyond, and to be a catalyst for change and transformation. It is dedicated to bringing breakthrough innovations, products, and services to market with greater speed and efficiency, to position the UAE as a leading global hub for future industries, and to creating clear paths within the sector for the next generation of highly skilled talent to thrive.
At the company, the real investment goes beyond compensation. Through our dedicated learning academy and digital learning platforms, employees have access to extensive opportunities to develop new skills, deepen their expertise, and advance their careers. Combined with the freedom to innovate, strong career support, and the opportunity to collaborate with world-class talent from across the globe, the company is a place where you can continue to grow, keep learning, and turn ambitious ideas into meaningful outcomes.
Working at the company also comes with a package that genuinely reflects how much we value our people. Salaries are highly competitive and tax-free and, depending on your role and seniority, benefits can include family visas, annual flight tickets, medical insurance for you and your dependents, and education allowances for your children.

CANDIDATE PRIVACY & EQUAL OPPORTUNITY STATEMENT
If you feel your skills, experience and potential are a strong match for a role, we encourage you to apply even if you don’t meet every requirement. We are genuinely interested in what you can bring to the company.
Any information you share as part of your company candidate profile or job application will be handled in accordance with applicable data protection and privacy regulations.
The company is an equal opportunity employer committed to building a diverse, inclusive, and high-performing workforce. We believe every individual deserves to be treated with fairness, respect and dignity, and our employment decisions reflect that. We do not discriminate based on race, colour, nationality, ethnicity, religion, gender, marital status, age, disability, pregnancy or parental status, or any other characteristic protected by applicable law.
As a global organisation, effective collaboration across international teams is central to how we work, so English proficiency is required for all roles unless otherwise stated in the job posting.

Please note that the company does not accept unsolicited resumes from recruitment agencies. Any resumes in the absence of a formally executed agreement in place will be deemed the property of the company, and no placement fees or compensation will be payable in respect of such submissions.