About the Role
In this position, you will supervise and oversee fleet security processes and procedures to ensure effective vessel security operations. Your responsibilities will include ensuring regulatory compliance, managing insurance and additional war risk premium (AWRP) coordination, and implementing security risk management strategies. You will monitor the implementation of security controls and mitigation measures while coordinating related administrative and financial processes to support safe and compliant fleet operations.
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Responsibilities
Fleet Security Operations & Coordination
- Coordinate vessel security arrangements and ensure all required security documentation, permits, and transit requirements are completed.
- Monitor and renew armed guard LISCR flag permits and maintain relevant records.
- Coordinate and communicate armed guard arrangements and maintain operational security databases and records.
- Review vessel and security contractor reports and escalate security breaches, unusual events, or instances of non-compliance.
- Monitor vessel readiness and downtime prior to BEM transit.
- Coordinate new vessel enrolment with relevant security and emergency-response service providers, including media adviser, NRCC, and DONJON-SMIT.
Security Governance & Compliance
- Monitor vessel compliance with approved Ship Security Plans, company security procedures, and applicable ISPS Code requirements.
- Maintain and coordinate Ship Security Plan revisions and related controlled records.
- Coordinate security drills, exercises, and tests, maintaining records and following up on identified deficiencies.
- Support security audits, inspections, and compliance reviews, ensuring timely closure of findings and corrective actions.
- Identify opportunities to strengthen security procedures, operational controls, and compliance monitoring.
Insurance & Additional War Risk Premium (AWRP)
- Coordinate and monitor AWRP notifications, declarations, and insurance arrangements for vessels entering designated high-risk areas.
- Liaise with fleet operations, insurance departments, brokers, and relevant stakeholders to ensure timely submission of voyage information and insurance requirements.
- Maintain an AWRP tracking database covering vessel movements, declared voyages, applicable premiums, quotations, invoices, and payment status.
- Follow up on AWRP quotations, confirmations, invoicing, and settlements to ensure accuracy and timely processing.
- Monitor AWRP expenditure and prepare periodic cost summaries to support financial visibility and cost management.
- Identify discrepancies, unnecessary charges, and potential cost-saving opportunities, escalating findings to relevant stakeholders.
- Ensure proper documentation and recordkeeping of war risk insurance arrangements and related correspondence.
Security Risk Management
- Support the identification, assessment, and monitoring of maritime security risks affecting fleet operations.
- Assist in preparing and updating voyage-specific threat and risk assessments based on emerging threats, security intelligence, and operational exposure.
- Maintain a fleet security risk register, ensuring identified risks, mitigation measures, responsible parties, and action statuses are accurately recorded and regularly updated.
- Monitor the implementation of approved risk mitigation measures and follow up on outstanding actions.
- Monitor emerging threats, changes in vessel exposure, and security conditions, and initiate reassessment or escalation where required.
- Ensure security risk considerations are incorporated into voyage planning and operational decisions in coordination with Fleet Management teams and other stakeholders.
- Prepare periodic risk updates covering key risk indicators, mitigation progress, outstanding actions, and emerging security concerns. Escalate significant risks, overdue mitigation actions, and control deficiencies to the CSO for assessment and decision-making.
- Support security incident investigations, lessons learned, and related risk-control improvements.
Qualifications
- Bachelor's degree in Business Administration or equivalent.
- 8 - 10 years of relevant experience in administration, insurance, or shipping-related technical administration.
