We are looking for an Intern who will provide professional and high-quality analysis, document production, and process coordination across a range of bids, proposals, and projects within the company. In addition to providing core bid management support and analysis, this individual will be responsible for providing flexible and timely administrative support to the bid function in the Middle East Talent Coordinator to support our Talent Centre of Excellence team with operational activities and projects related to Talent Management, Colleague Experience, Diversity and Inclusion (including Nationalisation), Leadership Development, and Employee Wellbeing.
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Key Accountabilities
- To assist in the development and management of project plans to deliver bid requirements on time and on budget.
- To support the facilitation of the day-to-day running of the bidding process through the provision of timely and effective bid administrative support.
- To support the bidding function in ensuring that appropriate governance is followed – including the tracking of governance timelines and the accurate storage of related governance files.
- To regularly manage and update any portal systems (where relevant), ensuring effective version control of all documentation and maintaining the status of the company's portal credentials.
- Provide support to Bid Leads in uploading relevant bid information (i.e., clarifications and client requests) and submissions to customer portals.
- To support the team with bid production including management of printing, graphics and design production and the final quality checking of bid submissions.
- Lead the maintenance and management of a database of previous projects and clients – including prequalification documentation, bid submissions and internal minimum document requirements.
Specific Requirements
- Excellent communication and interpersonal skills.
- Methodical, process-driven, and organised with good attention to detail.
- Ability to multi-task and prioritize particularly in a pressured environment.
- Self-motivated and self-disciplined, proactive team player.
- Ability to quickly grasp and assimilate complex information.
- Ability to write and speak fluently in Arabic is desirable.
- Demonstrable experience of data management, analysis, and monitoring with relevance to a bid/project management function.
Location
Dubai, United Arab Emirates
