HR ASSISTANT

About the Role
In this role, you will be responsible for processing leave requests from various Business Units (BUs) and maintaining accurate records in the HR system. Your work will contribute to the overall efficiency of HR operations and ensure compliance with company policies pertaining to leave management and payroll support. You will assist employees with their queries regarding leave balances and policies while supporting the preparation of payroll through diligent recordkeeping and data verification.

Key Responsibilities

• Receive and process leave requests manually from various Business Units (BUs), ensuring all required information and approvals are obtained.
• Perform bulk uploading of leave entries into the HR system, maintaining accuracy and adherence to company policies.
• Conduct thorough cross-checking of all leave entries to identify and rectify any discrepancies or errors.
• Update employee records with leave resumption dates promptly and accurately.
• Generate and distribute regular leave eligibility reports to relevant stakeholders.
• Conduct detailed analysis of leave entitlements, identifying potential issues or areas for improvement.
• Respond to employee queries regarding leave balances, policies, and procedures.
• Assist in the preparation of monthly payroll by gathering and verifying necessary data, including attendance, leave, and any deductions/additions.
• Prepare and organize supporting documents for payroll processing, such as timesheets, leave forms, and other relevant records.
• Assist with other HR administrative tasks as assigned by the HR Manager or Senior HR Officer.
• Maintain confidentiality of all sensitive employee information.

Qualifications and Experience

• Bachelor's degree in human resources or a related field.
• Minimum 5 years of experience in an HR administrative role, with a strong focus on leave management and/or payroll support.

Skills Required

• Proficiency in HRIS/HRM systems (experience with bulk data uploading is highly preferred).
• Excellent command of Microsoft Office Suite, particularly Excel (for data analysis and reporting).
• General proficiency in Word and Outlook for communication and document creation.
• Advanced Excel skills for data manipulation, analysis, reporting, and creating supporting documents.
• Specific experience and comfort with mass importing or uploading data into HR systems.