HR Coordinator

About the Role
We are seeking an HR Coordinator to join our expanding team and support our operations across the Dubai and AUH offices. The HR Coordinator will manage day-to-day HR operations and employee administration activities, ensuring the smooth execution of HR processes and compliance requirements. This role requires effective coordination across a diverse workforce that includes office-based employees, site/project-based staff, freelance personnel, and remote employees.

Responsibilities
The HR Coordinator will be responsible for the following:

1. HR Operations and Employee Lifecycle

• Coordinate employee onboarding and offboarding, managing employment documentation, orientation, clearance procedures, and exit formalities.
• Maintain accurate employee records, contracts, personnel files, and HR documentation in both digital and physical formats.
• Monitor employee attendance, leave applications, and leave balances across various employee categories.
• Track document expiry dates (passports, visas, Emirates IDs) and follow up on renewals.
• Prepare standard HR letters and documents (salary certificates, No Objection Certificates (NOCs), employment confirmations, experience letters).
• Ensure accurate updates in the HR management system.
• Coordinate routine HR requirements across both offices, ensuring consistency in documentation and processes.

2. Recruitment and Hiring Coordination

• Manage the end-to-end recruitment process, from job posting to interview scheduling and pre-joining formalities.
• Create, publish, and manage job postings on platforms like Workable.
• Review CVs, screen candidates, and shortlist profiles in collaboration with hiring managers.
• Schedule interviews, manage calendars, and follow up on feedback and hiring decisions.
• Prepare offer letters and employment documentation for selected candidates.
• Maintain recruitment trackers and provide regular updates to management.

3. HR Administration and Compliance

• Coordinate employment visa applications, renewals, cancellations, and health check procedures with the PRO.
• Manage employee medical insurance processes with insurance providers.
• Track and maintain records related to UAE labor regulations and ILOE enrollment, and monitor relevant deadlines.
• Assist with labor-related queries and document preparation as needed.

4. Payroll and Attendance Coordination

• Compile and verify monthly attendance, approved leaves, and payroll inputs.
• Work with the Finance team to ensure timely payroll submissions.
• Maintain records for salary adjustments and assist with payroll queries.

5. Employee Relations and Engagement

• Serve as a point of contact for employee HR queries and provide guidance on policies.
• Document employee concerns and oversee employee engagement initiatives.
• Prepare and communicate internal HR updates and employee communications.

6. Training, Policies, and General Administration

• Coordinate training sessions and maintain training records.
• Maintain and update HR policies and procedures.
• Ensure confidential handling of employee information.

Requirements

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: 3–4 years of hands-on HR operational experience in the UAE.
• UAE Labour Knowledge: Familiarity with UAE labor regulations and MOHRE processes.
• HR Systems: Experience with HR management systems (Zoho People, Bayzat, BambooHR) and recruitment platforms (Workable).
• Technical Skills: Understanding of AI tools and technologies to improve processes and productivity. Proficient with MS Office and Excel.
• Communication: Excellent written and verbal skills in English.
• Professional Attributes: Strong organizational skills, attention to detail, confidentiality, and problem-solving abilities.
• Coordination Skills: Ability to manage HR activities across multiple locations and employee arrangements.