HR Executive of HR Operations

About the Role
This position entails performing a variety of Human Resources personnel-related duties and overseeing the Human Resources Management Information System (HRMIS), Workforce Scheduler, Records Management, and pre-payroll processes. The role includes providing advice and assistance on these functions to other HR team members, while working closely with the Assistant HR Director for Operations for guidance and support.

Responsibilities
Policy Compliance & Process Integrity:

• Develop, update, implement, and communicate personnel policies and procedures in alignment with HR best practices, labour laws, and organisational standards.
• Ensure that all personnel actions comply with the organization's policies and procedures.
• Act as the primary liaison between the HR Operations team and the IT Department for system enhancements and technical issue resolution.
• Conduct testing of HR system solutions before deploying new processes or enhancements.

Workforce Scheduling & Attendance Management:

• Oversee the Workforce Scheduler, ensuring accurate rostering, timely approval of overtime and on-call shifts, and compliance with scheduling policies.
• Review the Workforce Scheduler system to validate monthly working hours, including overtime calculations and deduction adjustments.
• Manage the Biometric Time & Attendance System, ensuring the accuracy and integrity of attendance records.

HR Information System (Oracle iFusion) Management:

• Prepare and process daily updates in the Oracle (iFusion) system for payroll-related activities, including new hires, staff transfers, title changes, departmental and position creation, and personal data updates.
• Generate monthly joiner reports and maintain accurate records of contingent workers in the Oracle system.
• Oversee the monitoring and administration of the Leave Management System in iFusion.
• Gather and prepare all payroll data for monthly payroll reconciliation reports, ensuring accuracy and timely submission.

Employee Documentation & Compensation Support:

• Prepare employment contracts for new hires, contract addenda, extensions, and renewals.
• Review and process salary advance requests submitted by employees.
• Coordinate bank account setup for new staff and ensure bank account details are accurately registered in the system.

Reporting & Analytics:

• Prepare and update monthly HR and KPI (Leave) reports using ad hoc reporting tools and statistical data analysis.

Employee Orientation & Training:

• Deliver orientation sessions to Managers, Timekeepers, and Staff on the proper use of the Workforce Scheduler (WFS) system.

Administrative Support:

• Ensure accurate recording, registration, and filing of all HR documents and correspondence.
• Maintain the organization and neatness of personnel files and filing cabinets.
• Perform other job-related duties as assigned by the Assistant HR Director.

Qualifications

• Bachelor’s Degree in Business Administration, Human Resources, Healthcare Administration, or a related discipline.

Professional Experience:

• Minimum of four (4) years of experience in a similar role, ideally within the healthcare industry.
• Knowledge of Human Resources Management Systems (HRMS) and Oracle applications.
• Knowledge of Human Resources Department policies and procedures.
• Knowledge of basic UAE Labour Law and its application in day-to-day HR operations.
• Skill in using Oracle systems for various Human Resources functions.
• Skill in preparing, reviewing, and maintaining HR documentation and reports with a high degree of accuracy.
• Ability to manage payroll-related data and prepare comprehensive payroll reconciliation reports.
• Ability to oversee workforce scheduling systems, ensuring compliance with policies and labour regulations.
• Ability to communicate effectively with internal departments, managers, and employees regarding HR processes and system usage.
• Ability to handle sensitive information with confidentiality and professionalism.