HR Executive

About the Role
We’re hiring an HR Executive to join our growing team and help support our expanding operations. The HR Executive will be responsible for managing day-to-day HR operations and employee administration activities, supporting both the Dubai and AUH Office. The role involves coordinating the employee lifecycle, maintaining accurate employee records, supporting HR compliance requirements, and ensuring the smooth execution of HR processes. It also includes supporting a diverse workforce comprising office-based employees, site/project-based staff, freelance personnel, and remote employees, requiring effective coordination across different working arrangements and locations.

The ideal candidate will have hands-on experience in UAE-HR operations, including recruitment coordination, onboarding and offboarding, attendance and leave management, visa and medical insurance coordination, payroll inputs, and employee engagement activities.

Responsibilities
The HR Executive will be responsible for the following:

1. HR Operations and Employee Lifecycle

   • Coordinate employee onboarding and offboarding, including employment documentation, orientation, clearance procedures, and exit formalities.
   • Maintain employee records, contracts, personnel files, and HR documentation in both digital and physical formats.
   • Monitor employee attendance, leave applications, and leave balance records across various working arrangements.
   • Track employee document expiry dates, including passports, visas, Emirates IDs, and follow up on renewals.
   • Prepare standard HR letters and documents, including salary certificates, No Objection Certificates (NOCs), employment confirmations, and experience letters.
   • Ensure employee information is updated accurately in the HR management system.
   • Coordinate routine HR requirements across the Dubai Office and AUH Branch.

2. Recruitment and Hiring Coordination

   • Coordinate the end-to-end recruitment process, from job posting to pre-joining formalities.
   • Create, publish, and manage job postings ensuring job descriptions and vacancy details are accurate and up to date.
   • Review incoming CVs, screen candidates against role requirements, shortlist suitable profiles, and coordinate with hiring managers on candidate selection.
   • Schedule interviews, manage calendars, and follow up on interview feedback and hiring decisions.
   • Prepare and coordinate offer letters and employment documentation for selected candidates, ensuring accurate details and approvals.
   • Maintain recruitment trackers and monitor hiring progress, providing regular updates to the Director and hiring managers.
   • Ensure timely communication with candidates throughout the recruitment process.

3. HR Administration and Compliance

   • Coordinate employment visa applications, renewals, cancellations, work permits, Emirates IDs, and medical fitness procedures.
   • Coordinate employee medical insurance enrolments, deletions, renewals, and policy updates.
   • Maintain records and track relevant requirements relating to MOHRE, employment contracts, and applicable UAE labour regulations.
   • Monitor relevant deadlines and ensure timely submission of documentation.
   • Assist with the preparation of documents required for labour-related queries or employee complaints.

4. Payroll and Attendance Coordination

   • Compile and verify monthly attendance, approved leaves, overtime, and other payroll inputs.
   • Coordinate with the Finance team for accurate and timely submission of payroll information.
   • Maintain records for salary adjustments, deductions, and other changes.
   • Assist with queries related to payslips and salary documentation.
   • Ensure accuracy and completeness of attendance and payroll-related information.

5. Employee Relations and Engagement

   • Act as a point of contact for routine employee HR queries.
   • Document employee concerns and grievances and escalate sensitive matters as necessary.
   • Coordinate employee engagement initiatives, wellness activities, and internal celebrations.
   • Prepare and circulate internal HR communications and policy notifications.
   • Support employee induction to ensure familiarity with company policies.

6. Training, Policies and General Administration

   • Coordinate training sessions, maintain training records, and follow up on employee development activities.
   • Maintain and update HR policies, standard operating procedures, and related documentation.
   • Ensure confidentiality of employee information and secure handling of HR records.
   • Perform other HR and administrative duties as required.

Education
Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience
3–4 years of hands-on HR operational experience in the UAE.

UAE Labour Knowledge
Good working knowledge of UAE labour regulations, MOHRE processes, employment documentation, and relevant procedures.

HR Systems
Familiarity with HR management platforms such as Zoho People, Bayzat, or BambooHR. Experience with recruitment platforms such as Workable preferred.

Technical Skills
Good understanding of AI tools and emerging technologies, digital tools, online platforms, and data analysis. Proficiency in MS Office and Excel required.

Communication
Excellent written and verbal communication skills in English.

Professional Attributes
Strong organizational skills, attention to detail, confidentiality, problem-solving skills, and the ability to manage multiple HR tasks independently.

Coordination Skills
Ability to coordinate HR activities across multiple locations and various workforce arrangements.