About the Role
The HR Government Affairs Officer is responsible for managing and controlling all activities related to government offices and agencies. This role involves overseeing timely execution of responsibilities and providing efficient reports to the business. The officer analyzes and interprets government policies, evaluates their potential impact on the organization's operations, and reviews internal policies, plans, and programs to ensure consistency with relevant government regulations and laws.
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Job Responsibilities
- Monitor the implementation of an improvement process for all immigration and labor records to be tracked and maintained through the established organization system.
- Assist in developing, managing, periodical review, and communicating government relations policies and processes to ensure organizational compliance.
- Ensure timely resolution of immigration-related issues.
- Keep the HR team informed of significant problems that may jeopardize the achievement of company goals, and ensure these issues are addressed adequately.
- Facilitate and attend to employee queries regarding details of immigration formalities and entitlements.
- Manage the processing of all immigration requirements efficiently to expedite the onboarding of new employees.
- Update relevant business areas with issues, risks, and statuses of immigration/government processes and provide solutions in a timely manner.
- Ensure completion of immigration processes in minimal time, including Resident Permits, Drivers Licenses, Visas, CID procedures, etc.
- Track and monitor relevant expiry dates, ensuring that all time-sensitive documents and licenses are renewed ahead of deadlines to maintain compliance and avoid fines.
- Maintain employee files and documents relevant to immigration transactions.
- Prepare internal memos and properly monitor reference numbers assigned to all department correspondences.
- Arrange for labor contracts to be signed and stamped before sending for attestation in the Labor Department.
- Record and update master files of exit permits, business visa renewals, and RP renewals accurately.
- Stay updated with current labor/immigration laws and communicate changes to the HR staff.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.
Job Knowledge & Skills
- Good knowledge of Qatar Labor Law.
- Familiarity with work-related government processes and transactions.
- ERP knowledge, preferably SAP functional skills, are a requirement for success in this role.
Job Experience
- Minimum of 5 years working experience, with at least 3 years of relevant experience; 2 years in the GCC is a plus.
Competencies
- Resilience
- AI Fluency
- Quality Management
- Leadership
- Government Liability Level 2
- Visa Requirements Level 2
- Employee Relations Level 2
- SAP ERP Human Resources Level 2
- Agility
- Public Authority Coordination Level 2
Education
- Bachelor's Degree in a related field.
