About the Role
Due to growth in the EMEA operations, there is a new opportunity for an experienced International Payroll Supervisor to join the ATM (the company) business in Dubai, UAE. The successful candidate will report to and work closely with the US-based Payroll Manager, as well as the EMEA HR and Finance teams, to supervise and execute all payroll-related activities as necessary, including the preparation of monthly payrolls for international locations. This position is well-suited for someone with experience leading teams, who thrives when given autonomy in a fast-paced setting.
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About Us
The company is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world, and we are ranked by ENR as one of the top environmental engineering design firms. The company is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people and offer competitive pay and benefits along with well-being programs to support you and your family.
Essential Duties and Responsibilities
The duties and responsibilities of this position include, but are not limited to, the following:
- Maintain a thorough, up-to-date knowledge of the international payroll rules and regulations;
- Monitor changes in applicable payroll tax rates and tax laws;
- Lead automation and/or simplification of payroll processes, as determined;
- Review, supervise and backup all payroll activities for the international bi-weekly and monthly payrolls (UK, Ireland, Australia, Sweden, Finland, Spain, Portugal, Saudi Arabia, United Arab Emirates) for Payroll Manager review then submit for processing;
- Review the international monthly vacation accrual reports for review and submit to accounting;
- Monitor Workers Compensation reporting and renewal deadlines (AU), including annual reconciliations;
- Maintain a thorough, up-to-date knowledge of the payroll system and periodically assume hands-on payroll processing duties to provide valuable guidance and streamlined processing tips to payroll staff;
- Assist with the maintenance of the earnings and deduction codes in the payroll software, including the appropriate interface to the general ledger;
- Assist with monitoring payroll tax filings and tax deposit compliance with all appropriate authorities;
- Assist with the reconciliation of the payroll tax related general ledger accounts with the General Ledger Team;
- Assist with International operational or statutory audits;
- Assist the Payroll Management Team with International mergers and acquisitions;
- Provide payroll-related information to Human Resources, General Ledger, Legal or Corporate Tax as requested;
- Respond to appropriate employee payroll requests in a timely manner;
- Assist with Salary Certificate requests;
- Review/supervise and monitor the process of final paychecks for employees in accordance with each country’s laws;
- Review/supervise the timely transmission and or payment to the company’s plan record keeper: (1) pensions; (2) superannuation; (3) monthly and annual reconciliations.
Other Responsibilities
- Supervise and lead the activities of the Payroll staff.
- Facilitate intercompany teamwork and relationships with internal customers and peers;
- Perform special projects when directed;
- All other related duties and responsibilities that may arise from time-to-time.
Education and Licensure
- Associate degree in Finance, Accounting, or Business Management (required)
- Bachelor’s degree in a related field of study (desirable but not essential)
- An active Certification through the Global Payroll Management Institute or local Payroll Association, or the ability to achieve Certification within 3 years from hire (required)
Skills, Experience and Qualifications
- At least 9 years of relevant experience, or an equivalent combination of education and experience.
- At least 3 years’ experience as a supervisor.
- Strong payroll, statutory, regulatory knowledge of multi-country payrolls. Previous ExPat and global payroll experience is a plus.
- People and process management skills and experience.
- Strong ethic to comply with legal, regulatory, and company rules and policies.
- Demonstrable organizational leadership and team development experience.
- Demonstrable quality improvement skills with attention to creation of processes and controls in order to achieve timely and accurate results.
- Familiarity and comfort using a broad range of web-based and Windows-based systems and applications.
- Excellent written and oral communication and interpersonal skills.
- Ability to read and comprehend complex instructions, correspondence and memos.
- Ability to write complex correspondence and memos.
- Ability to effectively present information in one-on-one and group situations to senior executives, Project Managers, and other internal clients.
