IT Procurement Specialist

About the Role
Due to the continuing success and growth of our team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm. We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney, working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory, and Commissioning, Handover and Asset Management.
We pride ourselves on being leaders in the industry in each of the services that we offer, supported by one of the largest dedicated teams with decades of cumulative experience across various sectors.
The role involves managing and coordinating global IT procurement activities, ensuring the timely, compliant, and cost-effective sourcing of hardware, software, licenses, subscriptions, and technology services across all locations. It encompasses supplier management, commercial negotiations, purchase and renewal control, IT procurement budgeting, license optimization, and procurement reporting, while working closely with IT, Finance, Operations, and other stakeholders to ensure appropriate governance, value for money, and operational continuity.

Qualifications / Experience

• Bachelor’s degree in IT, Business Administration, Supply Chain, or a related field.
• Proven experience in IT procurement, technology sourcing, supply chain management, or a related commercial procurement role.
• Strong commercial negotiation, contract management, and vendor management skills.
• Strong knowledge of IT hardware, software, SaaS, cloud services, licensing, and subscription models.
• Experience using procurement software, ERP systems, purchase order workflows, and asset or license registers.
• Excellent analytical, organizational, and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Certifications such as Certified Professional in Supply Management (CPSM) or Certified IT Procurement Professional (CITPP).

General Expectancy

• Demonstrated ability to independently manage day-to-day IT procurement activities across multiple stakeholders and locations.
• Commercially minded, organized, and able to manage competing priorities, procurement deadlines, and renewals with limited supervision.
• Experience in global IT procurement or working with international vendors and multi-country operations.

Responsibilities
Procurement Management:

• Identify, consolidate, and assess IT procurement requirements in collaboration with IT and other departments, including forward planning for new joiners, replacements, and business growth.
• Source and evaluate vendors for hardware, software, SaaS, cloud services, telecommunications, and other IT services using competitive quotations or tendering where appropriate.
• Negotiate pricing, commercial terms, warranties, support arrangements, payment terms, and contracts to achieve best value and reduce total cost of ownership.

Vendor Relations:

• Build and maintain strong relationships with IT suppliers and service providers.
• Monitor vendor performance to ensure compliance with contractual obligations and service level agreements (SLAs).

Compliance and Documentation:

• Ensure IT procurement activities comply with procurement policies, approval authorities, information security requirements, and applicable organizational standards.
• Maintain complete and accurate procurement records, including quotations, approvals, purchase orders, contracts, supplier agreements, warranties, and renewal dates.

Budget and Cost Control:

• Collaborate with IT, Operations, and Finance to prepare and manage IT procurement budgets, forecasts, committed spend, and actual expenditure.
• Track expenditure and deliver measurable cost savings through negotiation, supplier consolidation, license optimization, alternative sourcing, and demand management.

Technology and Market Research:

• Stay updated on emerging IT technologies and market trends.
• Recommend innovative solutions to improve IT operations and reduce costs.

Collaboration and Support:

• Work closely with IT teams to align procurement with approved technology standards, security requirements, hardware specifications, and operational priorities.
• Provide guidance to stakeholders on procurement policies, purchasing processes, supplier selection, approvals, and commercial requirements.

Software License & Subscription Management:

• Maintain a central register of software licenses, SaaS subscriptions, support agreements, and renewal dates, including ownership, cost, term, and utilization.
• Coordinate renewals proactively and optimize license allocation by identifying unused, duplicate, or underutilized subscriptions.

IT Asset Lifecycle & Inventory Planning:

• Coordinate procurement across the IT asset lifecycle, including request, approval, purchase, delivery, asset registration, allocation, replacement, reallocation, and disposal.
• Work with IT to maintain appropriate stock levels, standard hardware specifications, warranty records, and forward requirements for new starters and business growth.

Purchase Orders, Invoices & Finance Coordination:

• Raise and track purchase orders and receipts in the relevant ERP or procurement system and ensure purchases are supported by appropriate approvals.
• Validate supplier invoices against approved quotations, purchase orders, and contracts; resolve discrepancies and coordinate with Finance to support timely payment.

Supplier Governance & Contract Management:

• Coordinate supplier onboarding, due diligence, and approved vendor requirements and maintain accurate supplier information.
• Monitor contract terms, SLAs, warranties, renewal and termination provisions, and supplier performance, escalating material risks and coordinating with Legal, Finance, or IT where required.

Reporting & KPIs:

• Maintain procurement dashboards and report on spend, savings, procurement turnaround times, vendor performance, contract renewals, PO compliance, and license utilization.
• Provide regular visibility of upcoming renewals, committed spend, budget variance, procurement risks, and cost-saving opportunities.

Competencies

• Leadership / Management skills
• Communication / Collaboration
• Technical Knowledge / Expertise
• Creativity / Innovation
• Stakeholder Focus / Relationship Building
• Strategic Vision / Planning

Demonstrated Knowledge Base and Professional Skillset

• Time Management / Planning
• Industry Experience / Thought Leadership
• Operational Delivery
• Leadership / Team Management Experience
• Commercial Acumen / Business Development
• Problem Solving / Decision Making
• Employee Focus / Process Compliance