Lead Strategic Coordinator

ABOUT THE ROLE
The position serves to provide senior strategic coordination, executive advisory support, and performance oversight to the Vice President (VP) / Director General (DG) in effectively planning, delivering, monitoring, and reporting on the Complex / Directorate priorities. This role includes coordinating the preparation of the Integrated Work Program, Annual Work Program, and Budget; monitoring implementation of strategic initiatives and KPIs; ensuring timely follow-up on decisions; strengthening internal and external coordination; and providing quality assurance for key reports and documents requiring VP / DG review or endorsement.

KEY ACCOUNTABILITIES

Strategic Planning, Executive Advisory & Decision Support:

• Coordinate the preparation and consolidation of the Integrated Work Program, Annual Work Program, budget inputs, and related strategic plans for the Complex / Directorate.
• Support the VP / DG in setting, monitoring, and reviewing Complex / Directorate KPIs, priorities, resource allocations, and implementation progress.
• Provide strategic and technical advice, executive briefs, and decision-support inputs on policy papers, strategy proposals, reports, and Bank-wide matters requiring VP / DG attention.
• Coordinate and follow up on implementation of VP / DG directives, BED decisions, strategic initiatives, and cross-Complex / Directorate actions, reporting progress regularly.
• Provide quality assurance for key documents submitted through the VP / DG Office, ensuring completeness, accuracy, compliance, and timely submission.
• Strengthen stakeholder engagement, internal feedback mechanisms, and communication across business units, other Complexes / Directorates, IsDB entities, and relevant external institutions.
• Undertake background research, prepare technical material for high-level engagements, and carry out other assignments requested by the VP / DG.

Performance Monitoring, Follow-up and Reporting:

• Provide secretariat support to committees and forums chaired by the VP/DG.
• Prepare for VP/DG participation in high-level institutional and multilateral engagements.
• Follow-up on audit, evaluation, and risk recommendations and management action plan.
• Cascade KPIs and align scorecards between the VP/DG level and business units.
• Utilize the Bank's corporate systems and dashboards for performance tracking and record management.
• Coordinate and oversee the preparation and completion of special reports and speeches, as requested by the VP / DG.
• Design and oversee an Information Intelligence System to help monitor and aid in informed decision-making for the VP / DG.
• Oversee the design and implementation of an efficient Document and Information Management System in the Front Office.
• Review all key outgoing documents to ensure quality, compliance, completeness, and incorporation of feedback from high-level meetings before sign-off by the VP / DG.
• Lead communication efforts on staff engagement activities, initiatives, accomplishments, newsletters, compile the annual report, and conduct staff surveys to gauge service level of the Complex / Directorate.

Knowledge Sharing & Development:

• Stay informed of new trends and developments within the Complex / Directorate and share new concepts with the VP / DG and others.
• Produce executive information briefs on emerging international development issues/news related to the Complex / Directorate mandate.
• Conduct research and represent the Complex / Directorate at relevant professional and public forums, promoting its activities as required by the VP / DG.
• Provide overall coordination of staff and operational management of the VP / DG Office, within delegated authority.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

• Master’s degree in Business Administration / Economics / Finance / Engineering / International Relations / or any relevant discipline.
• Minimum 10 years of relevant experience.
• Preferred experience working with policymakers, national/international agencies, and major development agencies.
• Experience and exposure working with senior-level executives is preferred.
• Languages: English (Mandatory), Arabic (Preferred), French (Preferred).

SKILLS & NECESSARY KNOWLEDGE

• Knowledge of results-based management and performance frameworks.
• Ability in Board-level drafting.
• Knowledge of MDB governance and procedures.
• Proficient in data analysis for performance dashboards.
• Broad and in-depth knowledge of technical concepts and practices relevant to the development sector.
• Familiarity with Complex / Directorate-specific operations and policies.
• Strong quality management, problem-solving, strategic planning, analytical and critical-thinking skills.
• Resource management skills, along with strong networking and negotiation capabilities.
• Advanced coordination skills and proficiency in MS Office.