Leasing Support Officer (UAE National)

About the Role
The company has been operating in the UAE for over 50 years, primarily managing the financial needs of large corporates and businesses in the country. As we continue to build on our success, we seek ambitious professionals passionate about banking and finance. This role requires a strong talent for interpersonal communication to deliver exceptional service to both colleagues and customers.

Job Purpose

• Process and verify supplier invoices, ensuring accuracy against PO/LPOs, contracts, quotations, delivery notes, and other supporting documentation.
• Ensure invoices are appropriately approved and processed within agreed timelines, following up on missing documentation, discrepancies, and pending approvals to avoid payment delays.
• Maintain accurate invoice records and trackers, providing updates on processed, pending, and outstanding invoices, and supporting month-end and reconciliation activities.
• Maintain accurate and up-to-date lease records, including lease agreements, supporting documentation, and the central lease register/tracker.
• Review and record key lease information, including rental amounts, payment schedules, lease terms, expiry dates, notice periods, renewal options, and contractual obligations.
• Monitor critical lease milestones, including expiries, renewals, and notice periods, and escalate upcoming requirements sufficiently in advance.
• Coordinate with vendors, landlords, tenants, Finance, Procurement, Legal, and internal stakeholders to resolve invoice, payment, and lease-related matters.
• Ensure invoice and lease administration activities comply with internal policies, approval authorities, financial controls, and record-keeping requirements.

Requirements

Skills and Experience

• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline preferred.
• Previous experience in invoice processing, accounts payable, finance administration, or a similar role preferred.
• Good working knowledge of Microsoft Excel and Microsoft Office applications.
• Experience using an ERP or financial management system would be advantageous.
• Good numerical ability with strong attention to accuracy and detail.
• Analytical and review skills with the ability to draw the correct conclusions from reviews.
• Excellent written & oral communication and presentation skills, including the ability to deliver clear and accurate messages to management.
• Sound judgment, keen sense of urgency and initiative, and high level of professional and personal integrity.
• Good team player with strong interpersonal skills.
• A skilled communicator with the ability to communicate complex issues in a simple, yet impactful manner.