About the Role
The Legal Secretary will provide proactive, high-quality support to Partners and lawyers in Riyadh, including document production, diary and travel management, and coordination of client and business activities. This role will also support Arabic document production, client communications, bids and submissions, as well as activities involving Saudi government portals. The successful candidate will demonstrate sound judgment, excellent attention to detail, and the ability to manage competing priorities in a fast-paced international environment.
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Main Responsibilities:
- Deliver proactive and high-quality secretarial and administrative support to partners, lawyers, and practice groups.
- Produce, format, and proofread legal documents, correspondence, presentations, reports, and other materials with accuracy and attention to detail.
- Draft routine correspondence and communications on behalf of lawyers, using discretion and sound judgment.
- Manage complex calendars, meetings, travel, and business activities, anticipating requirements and resolving scheduling issues.
- Coordinate and prioritize communications, requests, and deadlines to support the efficient delivery of client work.
- Provide accurate and timely Arabic-language support for documents, submissions, bids, and client communications.
- Assist with processes requiring access to Saudi government portals and other relevant systems.
- Build effective working relationships with colleagues and stakeholders across the Firm.
- Provide flexible support across practice groups, particularly during periods of competing deadlines, leave, or absence.
- Share knowledge and contribute to continuous improvement, collaboration, and service excellence.
Skills and Experience:
- High school diploma or equivalent qualification; a secretarial, business administration, or related qualification is desirable.
- Significant legal secretarial experience gained within an international law firm, professional services organization, or similarly demanding environment.
- Fluency in Arabic and English, with excellent written and verbal communication skills in both languages.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, including document formatting, proofreading, and presentation preparation.
- Experience using legal practice management and office systems, such as Intapp Time and Intapp Open, is desirable.
- Experience using relevant Saudi government portals and supporting Arabic-language documents, bids, submissions, and client communications is advantageous.
- Ability to work independently, exercise sound judgment, and manage competing priorities within agreed deadlines.
- Strong organizational, analytical, and problem-solving skills, with excellent attention to detail.
- Ability to build effective working relationships and collaborate with colleagues at all levels across practices and offices.
- A proactive and flexible approach, with a commitment to delivering high-quality service and supporting colleagues during periods of increased demand.
- Demonstrated commitment to continuous learning, knowledge sharing, and professional development.
- Ability to identify opportunities to improve administrative processes, working practices, and service delivery.
- An understanding of marketing and business development materials within a legal or professional services environment is advantageous.
Reports to: Office Manager
Position Type: In Market
Development Framework: Business Support
Why Join Us?
Join a truly global law Firm committed to the highest standards of excellence with a long-standing presence in the Gulf region. We foster a collaborative culture that emphasizes support and role clarity, ensuring that everyone can perform their best. Our practice has over 100 lawyers across seven Middle Eastern offices, collaborates closely to meet client needs across various sectors, and focuses on continuous improvement and knowledge sharing.
Commitment to Diversity & Inclusion
Diversity and inclusion are at the core of our culture. We believe that organizations thrive when different perspectives are brought together, and we support our talent in achieving professional aspirations in an inclusive environment. As an Equal Opportunity Employer, we encourage candidates from diverse backgrounds to apply.
