About the Role
An excellent opportunity has arisen for an experienced Senior Legal Secretary / Legal Assistant to join an in-house legal team within a prestigious investment organization in the UAE. This role is ideal for legal support professionals who have previous experience working in corporate or in-house legal environments and are adept at supporting senior legal professionals in a fast-paced and confidential setting.
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The successful candidate will provide high-level administrative and legal support while collaborating closely with the legal team and various internal stakeholders.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to senior members of the in-house legal team.
- Manage complex calendars, meetings, appointments, and correspondence.
- Coordinate internal and external meetings, including with senior stakeholders and external legal advisers.
- Prepare, format, and maintain legal documents, forms, correspondence, reports, and presentations.
- Maintain accurate and well-organized legal files, records, and documentation.
- Assist with KYC processes, legal forms, and related documentation.
- Support the legal team with legal systems, databases, and document management platforms.
- Maintain legal trackers, records, deadlines, and action lists.
- Coordinate documentation and information between the legal team, internal departments, and external parties.
- Assist with legal onboarding, documentation, and administrative processes.
- Handle confidential and sensitive information with a high level of discretion.
- Support the team with reporting, document preparation, and general legal administration.
- Assist with travel arrangements, meetings, and other administrative requirements where needed.
- Work effectively with technology and digital tools to improve legal and administrative processes.
- Support the adoption and use of AI-enabled and technology-driven tools within the legal function.
Requirements
The ideal candidate will have:
- 10+ years of relevant experience in Legal Secretarial, Legal Assistant, Legal PA, or similar legal support roles.
- Strong preference for candidates with extensive in-house legal experience.
- Ideally located in the UAE or wider GCC region.
- Experience supporting senior legal professionals and/or an in-house legal team.
- Practical exposure to KYC, legal forms, legal documentation, and legal systems.
- Strong document management, organization, and administrative skills.
- Excellent written and spoken English.
- Strong attention to detail and the ability to manage confidential information.
- Ability to manage multiple priorities and work effectively with senior stakeholders.
- Strong Microsoft Office skills, particularly in Word, Outlook, Excel, and PowerPoint.
- Familiarity with legal technology, legal databases, document management systems, and digital tools.
- Exposure to AI tools or technology-driven solutions within a legal or corporate environment would be highly advantageous.
- Experience within investment management, financial services, banking, private equity, sovereign wealth funds, or other sophisticated corporate environments would be an advantage.
Technology & Legal Systems
A strong interest and confidence in technology are essential for this position. Candidates should be comfortable using modern legal and business systems, including legal databases, document management platforms, electronic filing systems, and other digital tools. Experience using AI tools, automation, or other technology-driven solutions to support legal work or administrative processes is highly relevant.
Personal Attributes
We are looking for someone who is:
- Highly organized and detail-oriented
- Technologically confident
- Comfortable working with legal systems and digital tools
- Experienced in an in-house legal environment
- Discreet and trustworthy when handling confidential information
- Able to work independently while supporting a wider legal team
- Comfortable working with senior stakeholders
- Proactive, adaptable, and solutions-oriented
Disclaimer
Please note that we will never ask any of our candidates for any payment in exchange for our service in helping candidates find a job. Our service is free to our candidates, and the recruitment fee is paid by our clients. If you receive any emails, SMS, or calls requesting you to pay from someone claiming to be an employee before processing your application, please report it.
