Managed Services – PMO & Bid Support Senior Consultant

About the Job
In this role, the Managed Services – PMO & Bid Support Senior Consultant will provide crucial administrative support to the PMO, ensuring efficient project governance, effective communication, and comprehensive bid management processes. This position requires a proactive approach to maintain project documentation, facilitate stakeholder engagement, and implement best practices for proposal development and competitive analysis.

Key Responsibilities:

Administrative Support:

• Provide administrative assistance to the PMO, including scheduling meetings, preparing agendas, organizing project documentation (plans, schedules, budgets, project performance reports), and maintaining project records.
• Collaborate with project managers to track project progress and ensure adherence to timelines.
• Maintain project documentation such as project charters, risk registers, and status reports.

PMO Governance:

• Maintain project management processes, methodologies, and standards.
• Support the implementation and maintenance of project management tools and systems.
• Monitor project compliance with organizational policies and governance frameworks.
• Identify areas of improvement and recommend enhancements for project delivery.

Reporting and Communication:

• Prepare and distribute project performance reports, dashboards, and metrics.
• Coordinate communication between project teams and stakeholders.
• Consolidate and analyze project data to identify trends and insights.
• Prepare presentations for executive-level reporting.

Bid Management:

• Oversee and support the bid management process from opportunity identification to proposal submission.
• Collaborate with sales and subject matter experts to define bid strategies and win themes.
• Conduct bid/no-bid assessments for alignment with organizational objectives.
• Maintain a bid management framework, including templates and best practices.

Proposal Development:

• Coordinate the development of client-focused proposals in alignment with customer requirements.
• Manage proposal response teams, assigning tasks and ensuring collaboration across departments.
• Conduct thorough reviews of proposals to ensure quality and adherence to client specifications.

Stakeholder Engagement:

• Establish effective relationships with internal stakeholders.
• Facilitate proposal kick-off meetings and regular status updates to track progress.
• Gather technical information and references for proposal content from subject matter experts.
• Ensure proposals comply with internal policies and contractual requirements through coordination with legal and finance teams.

Competitive Analysis:

• Conduct research to gather intelligence on competitors and market dynamics.
• Develop differentiated value propositions based on market insights and customer needs.

Continuous Improvement:

• Monitor industry trends and identify opportunities for process improvement.
• Facilitate knowledge sharing and conduct training sessions to enhance project management skills.
• Conduct post-bid reviews to evaluate proposal performance and implement lessons learned.

Qualifications and Requirements

• Bachelor's degree in business administration, project management, or a related field.
• Proven experience in a project management support role, bid management, or proposal development in a competitive business environment.
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Solid understanding of project management principles, methodologies, and tools.
• Attention to detail and commitment to accuracy in documentation and proposal content.
• Proficiency in project management software and Microsoft Office Suite.
• Excellent communication and interpersonal skills for collaboration with diverse stakeholders.
• Strong teamwork skills to work effectively with project teams.
• PMP (Project Management Professional) certification is a plus.
• Ability to thrive in a fast-paced, deadline-driven environment.

Language Requirements:
Excellent written and verbal communication skills in English.