About the Role / About the Job
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The role focuses on managing governance committee operations and administration to ensure effective decision-making, compliance with governance frameworks, and the efficient execution of committee responsibilities. This includes overseeing committee governance processes, documentation, meeting management, action tracking, and stakeholder coordination, while ensuring adherence to organizational policies and governance standards. The position supports organizational governance effectiveness through robust committee management, reporting, and continuous improvement initiatives.
Key Responsibilities / Accountabilities
- Manage the planning, scheduling, and administration of governance committees and related governance forums.
- Oversee the preparation, review, quality assurance, and distribution of committee agendas, reports, presentations, and supporting materials.
- Ensure committee submissions comply with governance requirements, approval protocols, documentation standards, and established procedures.
- Coordinate committee meetings and ensure timely circulation of meeting packs, resolutions, and governance communications.
- Oversee the preparation and review of meeting minutes, action logs, decision registers, and governance records.
- Monitor and track committee actions, decisions, and resolutions to ensure timely completion and accountability across business functions.
- Provide governance advice and support to stakeholders regarding committee processes, documentation requirements, and governance expectations.
- Maintain governance frameworks, committee charters, terms of reference, and governance documentation repositories.
- Prepare governance reports, committee performance metrics, dashboards, and management updates for leadership review.
- Identify governance risks, process gaps, and opportunities for improvement and recommend appropriate corrective actions.
- Support governance audits, compliance reviews, and assurance activities related to committee operations and governance practices.
- Lead and develop governance coordinators, analysts, or support staff while promoting governance best practices and continuous improvement.
Key Interactions
Internal Interactions
- Governance Office
- Executive Leadership
- Committee Chairs and Members
- Legal Department
- Internal Audit
- Risk Management Team
- Corporate Functions and Business Units
- Board Secretariat
External Interactions
- Governance Advisors
- External Auditors
- Regulatory Authorities
- Consultants
- Governance Service Providers
Minimum Qualifications
- Bachelor's degree in Business Administration, Corporate Governance, Law, Public Administration, Finance, Management, or a related field.
Professional Certifications
- CGI/ICSA Governance Qualification, GRCP, PMP, or equivalent professional certification preferred.
Skills
- Corporate governance
- Committee administration and management
- Governance reporting
- Minute-taking and documentation management
- Stakeholder engagement
- Governance policy implementation
- Risk and compliance awareness
- Process improvement
- Communication and presentation skills
- Leadership and team management
Experience
Years of Experience
- 6–10 years of experience in governance, corporate secretariat, committee management, compliance, executive administration, or related disciplines.
Nature of Experience
- Managing governance committees, executive forums, or board-related activities.
- Preparing governance documentation, committee submissions, minutes, and action trackers.
- Supporting governance frameworks, policy implementation, and organizational governance initiatives.
- Coordinating with senior executives, committee members, and business stakeholders.
- Supporting governance audits, compliance reviews, and governance reporting activities.
