About the Role
This position is focused on building a single, decision-ready view of programme delivery by integrating Primavera P6 schedules with automated Power BI analytics and executive PowerPoint reporting. We are looking for an experienced planning and reporting professional who combines hands-on Primavera P6 capability with a strong consulting mindset. The role will establish, integrate, and govern complex schedules, automate schedule intelligence through Power BI, and convert detailed project controls data into concise PowerPoint reporting for senior leadership. The successful candidate must be comfortable working at both the activity level with planners and workstream owners, as well as at the executive level with decision-makers.
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Key Responsibilities
Core Responsibilities
A. Primavera P6 Schedule Establishment & Control
- Develop, structure and maintain integrated master schedules in Primavera P6 across projects, operational readiness workstreams and key interfaces.
- Establish fit-for-purpose enterprise project structures, WBS, activity coding, calendars, logic, milestones, constraints and baselines.
- Integrate construction, testing and commissioning, handover, operator mobilisation, operational testing, test events and Day 1 readiness activities.
- Validate schedule quality, including logic integrity, open ends, constraints, lags, calendars, float paths and critical or near-critical activities.
- Run update cycles, progress validation, variance analysis, forecasting, scenario modelling and schedule recovery planning.
- Establish clear controls for schedule ownership, change management, data cut-off, status dates, approvals and baseline governance.
B. Power BI Schedule Analytics
- Design and implement Power BI data models and dashboards using Primavera P6 exports and approved project data sources.
- Automate progress, milestone, critical path, float, variance, slippage, look-ahead, risk and dependency reporting.
- Develop drill-down views from portfolio and programme level to project, workstream, WBS and activity level.
- Create clear data definitions and reconciliation controls so the dashboard remains aligned with the approved P6 schedule.
C. Executive PowerPoint Reporting
- Produce concise, consulting-quality PowerPoint packs for leadership forums, steering committees and executive reviews.
- Translate schedule data into clear messages on performance, critical decisions, key risks, interdependencies and required interventions.
- Develop standard reporting pages such as executive summary, milestone outlook, critical path, two-week look-back and look-ahead, trend analysis, decision log and recovery plan.
- Ensure every report has a clear storyline, evidence-based conclusions, accountable owners and decision-focused asks.
Generic Responsibilities
- Lead planning workshops with project teams, consultants, contractors, operators and functional stakeholders to establish credible plans.
- Challenge assumptions constructively and identify gaps between delivery completion and operational readiness.
- Define planning and reporting standards, templates, RACI, reporting calendars, quality checks and governance routines.
- Coach schedule owners and reporting contributors to improve planning maturity, data quality and accountability.
- Provide independent, fact-based advice to senior stakeholders and escalate material schedule risks with practical recommendations.
Key Deliverables
- Approved scheduling framework, coding structure, planning calendar and schedule governance procedure.
- Integrated Primavera P6 master schedule with agreed baselines, interfaces, milestones and critical path visibility.
- Power BI executive dashboard with documented definitions, refresh process and reconciliation controls.
- Standard monthly and fortnightly PowerPoint reporting pack for executive governance forums.
- Critical path, milestone, two-week look-ahead, risk, dependency, change and recovery reporting.
- Capability transfer materials and practical coaching for schedule owners and reporting contributors.
Measures of Success
- Leadership receives a timely and consistent view of schedule performance, emerging risks and decisions required.
- All major milestones, dependencies and critical paths have clear ownership and traceable source data.
- Power BI and PowerPoint outputs reconcile to the approved Primavera P6 schedule.
- Manual effort and reporting cycle time are reduced through automation and standardisation.
- Schedule quality, update discipline, forecasting credibility and stakeholder accountability improve over time.
Minimum Qualifications
- Bachelor's degree in Engineering, Construction Management, Project Management, Business, Data Analytics or a related discipline.
Professional Certifications
- Preferred: PMP, PMI-SP, AACE, PSP or equivalent professional certification.
Skills
- Primavera P6 (Expert): Build and govern integrated schedules, baselines, logic, coding, progress updates and critical path analysis.
- Power BI (Advanced): Build data models, transformations, DAX measures and executive dashboards from schedule data.
- PowerPoint (Advanced): Create concise, decision-focused leadership packs with clear storylines and executive messages.
- Excel (Advanced): Perform reconciliations, quality checks, reporting automation and structured analysis.
- Consulting (Advanced): Structure ambiguous problems, facilitate workshops, challenge assumptions and present recommendations.
- Project Controls (Expert): Apply schedule governance, change control, forecasting, variance analysis and recovery planning.
