About the Role
This role involves leading the specification, identification, development, selection, and implementation of best-in-class processes, systems, and tools across the Group companies. The objective is to enhance project management and control systems, ensuring they are efficient and successful throughout the company. Key responsibilities include managing the rollout of project management system guidelines, leading the assurance of competence assessments of project management personnel, and establishing a knowledge community for project management systems.
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Key Accountabilities
Project Management Systems
- Lead the specification, identification, development, selection, and implementation rollout of best-in-class processes, systems, and tools including PM portfolio and project-based software, as well as PS cost and scheduling software.
- Oversee the overall project management processes and tools, monitoring alignment with defined targets and identifying deviations or risks to report to the Head of Function.
- Act as the custodian of project management systems standards and ensure compliance within the organization.
- Provide technical expertise on project management processes, tools, and administration as needed.
- Develop competency and career development programs for Project Management & Project Services, ensuring alignment with the capital delivery program.
Project Control
- Support Project Managers in controlling individual projects by applying company methodologies, processes, and templates.
- Maintain project management and control systems' administration effectively.
- Identify potential issues promptly and recommend mitigation actions.
- Manage the MoC process for changes affecting assets or the project.
- Educate project management teams on systems, methodologies, processes, and templates.
Management
- Plan and supervise Department personnel and resources to achieve divisional objectives efficiently.
- Foster knowledge and competencies in the Department, emphasizing the development of UAE Nationals to meet Emiratisation targets.
- Support the establishment of Personal Development Plans (PDPs) and Succession Planning.
Budgets and Operational Plans
- Compile input for the Division budgets and monitor expenditures against approved levels.
- Highlight and reconcile significant budget variances to ensure cost control.
Policies, Systems, Processes & Procedures
- Lead the implementation of Department policies, processes, systems, standards, and internal controls to support executing Division work programs in line with company standards.
Performance Management
- Implement the Company Performance Management System for Department individuals according to approved guidelines and monitor achievement of KPIs.
Organisation Structure and Development
- Review and recommend the appropriate organization structure for the Department to optimize human capital while addressing sustainability in work practices.
Innovation and Continuous Improvement
- Encourage innovation and employee motivation, supporting change management initiatives to improve operations and services.
- Propose improvements in internal processes based on best practices for greater efficiency in line with ISO standards.
Health, Safety, Environment (HSE) and Sustainability
- Foster an HSE culture and ensure compliance with HSE policies, procedures, and sustainability guidelines.
- Ensure HSE training for all Department employees meets standards.
Management Information Systems (MIS) and Reports
- Prepare departmental MIS and progress reports to provide accurate information for effective business management.
Communications & Working Relationships
Internal
- Heads of Functions, Project Services
- Other Heads of Disciplines within Project Services
- Project Planning teams and Project Management in Group Companies
- Other company functions in Upstream, Downstream, TEO, IT, etc.
External
- Senior Management of PMC and third-party service providers
- Government organizations and entities
Qualifications, Experience, Knowledge & Skills
Minimum Qualification
- Bachelor’s Degree in Computer Engineering or relevant disciplines.
Minimum Experience & Knowledge & Skills
- 15 years of experience with project management systems development and management.
