Marketing Coordinator (Contractor)

About the Role

The Marketing Coordinator will support the Senior Manager, International Marketing in coordinating sponsorships, events, and marketing activities that strengthen the organization’s international presence. This position involves working across international markets, specifically Asia-Pacific and MEASA. The coordinator will help ensure that sponsorship commitments are fulfilled, stakeholders receive timely communication, and all activities are tracked from planning through to completion. Ideal candidates will enjoy bringing structure to busy projects and will combine strong coordination skills with practical marketing and multimedia support.

What You’ll Do

Coordinate Participation in External Events

• Coordinate day-to-day communication via email and various social media platforms with event organizers for sponsored conferences and activities.
• Manage and execute sponsorship entitlements, submission deadlines, required graphical & marketing assets, and logistical arrangements.
• Coordinate the delivery of logos, advertisements, company profiles, promotional content, and other agreed materials.
• Support registration, shipping, collateral, and other event arrangements as needed.
• Facilitate invoice processing and payment-status follow-up with organizers and relevant teams.
• Collect evidence of sponsorship delivery, event photos, and available performance information after each event.

Support Sponsors of Events

• Coordinate communication with companies sponsoring conferences, programs, and other international activities.
• Maintain clear records of agreed sponsor benefits, required materials, contacts, and deadlines.
• Collect sponsor logos, advertisements, profiles, and other assets, and coordinate their inclusion in relevant marketing materials.
• Collaborate with marketing and event teams to deliver sponsor recognition across agreed channels and event touchpoints.
• Coordinate invoice requests and follow up on outstanding payments with sponsors and relevant teams.
• Track fulfillment of sponsor commitments and support post-event reporting and follow-up.

Manage the International Marketing & Sponsorship Calendar

• Maintain a central calendar covering international events, sponsorships, campaigns, projects, and key deadlines.
• Keep activity owners, deliverables, milestones, and status information up to date.
• Follow up with regional contractors and internal teams on outstanding actions and upcoming requirements.
• Alert the Senior Manager, International Marketing, to competing deadlines, missing information, and potential delays.
• Collect event photos, feedback, attendance figures, engagement metrics, and other relevant results.
• Prepare concise status updates and activity summaries to support planning and reporting.

Support Multimedia & Content Creation

• Coordinate the collection of member and candidate testimonials, interviews, and event content.
• Assist in arranging recordings, preparing interview prompts, and tracking required permissions and approvals.
• Create and edit simple videos, testimonial clips, captions, and other digital content using accessible editing tools.
• Organize multimedia assets so regional teams can easily find and reuse approved content.
• Collaborate with designers, editors, and regional marketing contractors when additional production support is required.

Support Vendor Sourcing & Event Logistics

• Research potential suppliers, venues, production partners, and other vendors, particularly in new markets.
• Collect quotations, compare options, and prepare recommendations for review.
• Coordinate vendor briefs, timelines, and deliverables following internal approval.
• Assist with event materials, shipping, printing, and other practical arrangements.
• Provide additional marketing coordination and administrative support as priorities evolve.

What You’ll Need

• Approximately 2–4 years of relevant experience in marketing coordination, sponsorship servicing, events, project administration, or a related field.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Confidence in communicating professionally with sponsors, event organizers, vendors, and colleagues across cultures and time zones.
• Excellent written and spoken English; additional languages are an advantage.
• Experience maintaining calendars, trackers, timelines, and status reports.
• Proficient using spreadsheets, presentation software, and shared project-management tools.
• Basic video editing and content creation skills using tools such as Canva, CapCut, Adobe Express, or similar platforms are preferred.
• Ability to work independently in a remote environment, manage competing priorities, and raise issues promptly.
• Experience coordinating invoices, following up on payments, or handling vendor administration is advantageous.
• Experience with international events, professional associations, or sponsorship programs is desirable.

Hours & Working Arrangement

• Estimated commitment: 20 hours per week, with priorities agreed upon with the Senior Manager, International Marketing.
• Arrangement: Part-time contractor, working remotely.
• Flexibility: Some availability across international time zones and occasional event support may be required.
• Potential to grow: Scope and hours may increase as international activities expand.

What This Role Offers

• The opportunity to support international marketing and events within a global professional association.
• Exposure to sponsorship coordination, stakeholder communication, multimedia content, and event operations.
• A flexible working arrangement with opportunities to take ownership of defined projects and processes.
• A collaborative, inclusive team working across diverse international markets.