About the Role:
The Events Intern supports the company Global Events Team in planning, coordinating, and delivering internal and external firm events across the IMEA (India, Middle East, and South Africa) region. This role, based out of the Dubai office, provides hands-on experience across the event lifecycle while assisting with day-to-day event operations and administration.
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Why Join Us:
- Gain hands-on experience supporting internal and external firm events across IMEA.
- Work with the Global Events Team and support regional offices with event planning and coordination.
- Develop practical experience across event planning, logistics, attendee communications, and post-event reporting.
- Build familiarity with event management platforms and collaboration tools used by the team.
Meet the Team:
- Reports to: Events Manager, IMEA.
- Work with the company Global Events Team on internal and external firm events.
- Coordinate with IMEA offices and event suppliers under team guidance.
How This Role Will Contribute to Team Success:
- Support the planning, coordination, and delivery of internal and external firm events across IMEA.
- Assist with event logistics, attendee communications, and administrative activities that support event delivery.
- Maintain event information and documentation, and help compile attendance data, feedback, and post-event reports.
Your Day-to-Day:
- Event Planning: Assist with event planning from the initial brief through post-event wrap-up, including venue research, supplier sourcing, event proposals, run-of-show documents, and event materials.
- Event Logistics and Delivery: Support registrations, attendee management, guest lists, event kits, and vendor coordination under team guidance. Provide on-site support for office events, regional initiatives, and other firm events as required.
- Event Communications: Draft and coordinate invitations, reminders, attendee information, and post-event surveys.
- Regional Activities and Documentation: Assist IMEA offices with planning and coordinating social activities. Maintain the SharePoint events portal, event calendars, photographs, and relevant documentation.
- Post-Event Support: Help compile attendance information, feedback, and post-event reports.
Skills and What You Bring to the Team:
- Pursuing or recently completed degree in Events, Hospitality, Marketing, Communications, Business, or a related field.
- Strong interpersonal and written communication skills, with a collaborative, proactive, and positive approach.
- Excellent organizational skills, attention to detail, time management, and the ability to prioritize competing tasks.
- Adaptability, a problem-solving mindset, and willingness to support practical event tasks, including occasional events outside standard working hours with advance notice, in accordance with company policies.
- Working knowledge of Microsoft Office, especially Excel, PowerPoint, Word, and Outlook, and collaboration tools such as Teams and Zoom.
What Will Make You Stand Out:
- University volunteer or other hands-on event experience will be a plus.
- Familiarity with Cvent or comparable event management platforms for registration, attendee communications, and reporting is desirable.
- Basic knowledge of SharePoint, or willingness to learn, with a basic understanding of the event planning lifecycle or enthusiasm to develop it.
- Familiarity with AI-assisted productivity tools for drafting communications, brainstorming, and administrative support, with responsible use in line with company policies and data confidentiality requirements.
Contract and Work Environment:
This position is suited for individuals who are committed to working in a collaborative environment and includes the flexibility of working remotely alongside in-office collaboration for professional development.
The company values inclusivity and diversity in the workplace and is committed to providing an equitable work environment for all, ensuring that every individual is treated with respect and is free from discrimination.
