About the Role
In this position, you will play a vital role in the day-to-day operations of the assigned fleet, ensuring that all operational aspects are structured and well-managed. Your responsibilities will encompass a range of tasks that involve coordination with shipping agents, compliance monitoring, and reporting, among others.
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Responsibilities
- Assist with daily operations for assigned fleet and ensure structured management of all operational aspects.
- Liaise with shipping agents to ensure that documentation is in order for timely vessel clearance in and out of ports, while operating in compliance with relevant local and international regulations.
- Provide accurate daily, weekly, and monthly reports as necessary and ensure they are properly archived for easy reference.
- Check and follow up on purchase requisitions submitted by vessels in NS5 to ensure timely delivery of supplies, ensuring that scheduled requisitions comply with procurement procedures.
- Ensure that purchase orders (POs) are raised for all services and align with purchasing requirements; follow up for completion until service orders (SO) and service requests (SR) are closed in NS5.
- Monitor monthly adherence to Service Vessel Performance (SVP) and International Safety Management (ISM)/ISPS/Maritime Labour Convention (MLC) compliance reports received from vessels; ensure all reports are uploaded to the company server for future reference.
- Verify that all vessel certificates and service reports are up-to-date in NS5 and office servers, allowing for accurate referencing at any time.
- Maintain records of all Vessels' Protection and Indemnity (P&I)/Hull and Machinery (H&M) and flag insurance documents, updating vessels as required.
- Attend vessel audits, flag, and third-party inspections, ensuring that corrective action trackers are followed up for timely closures.
- Ensure that all items listed in the Vessel Certification and Safety Equipment Status Checklist are serviced on time and that any equipment repairs are promptly addressed.
- Assist in compliance with the company's ISM/ISO Quality, Health, Safety, Security, and Environmental policies by ensuring the documentation received from vessels aligns with the requirements.
- Provide support for the implementation of operational and technical standards and procedures across the business unit.
- Assist in the preparation of memorandums on operations/technical updates or procedure reminders, vessel inspection reports, operations/technical bulletins, etc.
- Manage all travel arrangements for operations, technical, and third-party service providers, including tickets, hotels, visas, and travel costs reimbursements.
