People & Culture Assistant

About the Role
The People & Culture Assistant will provide day-to-day administrative and operational support across the employee lifecycle. This role is essential for ensuring a smooth HR process from recruitment to offboarding, enhancing employee experience and maintaining compliance with HR protocols.

Responsibilities

• Supporting recruitment activities, including posting of job vacancies, assisting in screening applications, scheduling interviews and preparing offer / onboarding documentation.
• Coordinating onboarding and induction for new faculty and staff, including preparing contracts and orientation materials.
• Maintaining accurate employee records in the HRIS and personnel files, in line with data confidentiality requirements.
• Assisting with visa, residence permit (QID), medical fitness and other government-related processes for expatriate employees in coordination with PRO.
• Tracking leave, attendance and employee benefits, and responding to staff enquiries on HR policies and procedures.
• Supporting performance management, probation reviews, training and professional development initiatives.
• Support in organizing staff engagement events, recognition programmes and culture initiatives.
• Preparing HR reports, letters, certificates and other documentation.
• Supporting offboarding, including exit procedures and end-of-service processing.
• Carrying out other duties as assigned by the Head of the Department.

Requirements
Essential

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• 1-3 years of experience in an HR or administrative role (university or education sector experience is an advantage).
• Excellent written and spoken English.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and working with HR systems.
• Discretion and professionalism when handling confidential information.
• Strong interpersonal / communication skills and a service-oriented attitude.

Desirable

• Working knowledge of Qatar Labour Law and local government procedures (Ministry of Labour, Metrash, immigration processes).
• Proficiency in Arabic.
• Professional HR certification.
• Experience with HRIS platforms.
• Experience working in a multicultural environment.

Benefits

• Competitive tax-free salary, commensurate with qualifications and experience.
• For company sponsored employees: Sponsorship of residence permit and visa processing, Medical insurance, biennial vacation air tickets.
• Annual leave, public holidays in accordance with Qatar Labour Law.
• End-of-service gratuity in accordance with Qatar Labour Law.
• Professional development and training opportunities.
• Supportive, multicultural and collaborative work environment on a modern campus.